25-26 - Doyle - Budget Manager - 1.0 FTE

Doyle Administration Building $97,406.40 - 119,288.00 Purpose of Position Under the Direct supervision of the Assistant Superintendent of Financial Services, the purpose of this position is to manage the preparation, monitoring, and evaluation of the district budget; assist the Assistant Superintendent of Financial Services with budget activities of the district; and monitor the fiscal activities of the district including support of the financial systems. Supervisory Responsibilities Coaching, performance evaluation, provision of feedback, and ensuring accountability and alignment with District priorities and strategic goals. Supervision of two direct reports: Analyst – Budget & Staffing; and Budget and Accounting Clerk. Essential Duties and Responsibilities Budget and Accounting 60% Budget Preparation, Development and Monitoring Develop budget calendar in conjunction with Assistant Superintendent of Financial Services and district priorities Calculate state revenue limits and equalization aid impacts Analyze and review budget questions and respond to law changes Align district budget to district/board strategic priorities and core values Format and calculate school budget allotments Develop and monitor budget standards and implementation expectation Support and monitor various areas of district budget, including working with schools and departments to ensure two-way communication on ongoing budget implementation and spending concern Prepare and facilitate budget transfer Collaborate with MMSD Grants Coordinator and PBPA donation accountant on donation processes and accounting requirements Budget Analysis, Evaluation, and Reporting Develop and create scenarios to monitor district budget including custom reporting as needed Identify trend analysis in budgets Provide financial data and summarize the data as requested Recommend and implement strategies for continuous improvement on the overall budget development and implementation monitoring and analysis of the budget district wide Oversee state law required Fall Budget Report Collaborate with MMSD Comptroller on Department of Public Instruction School Based Financial reporting Prepare Board of Education reports Budget area responsibility assistance and support Maintain and Manage the District's Chart of Accounts (COA) Update COA as necessary in accordance with the Wisconsin Uniform Financial Accounting Requirements (WUFAR) coding structure updates Oversee state reporting and related software interface design Staffing and Allocation 25% Position Control and Staffing Allocation Maintenance Review budgeted staff allocations Develop and create scenarios upon request Complete staff allocation preparation and analysis Support staffing workbook design and implementation with schools and departments Provide supervision for the accuracy of the daily allocation tracking process districtwide Forecasting and Planning Analyze enrollment projections for staffing needs Forecast development and analysis of expenditures and revenue projections Assist and support staff through budget management and staffing allocation Serve as Budget Liaison for departments Coordinate the assignment of school budget liaisons with the MMSD Comptroller Fiscal Activities 10% Work in conjunction with the Assistant Superintendent of Financial Services on all aspects of fiscal activities of the District. These are not to be construed as exclusive or all-inclusive. Coordinate and supervise the Budget staff in Planning, Budget, Purchasing and Accounting Coordinate and collaborate on support of the MMSD financial enterprise system Other Duties as Assigned 5% Perform other duties may be required and assigned by executive leadership or their representatives or designees Attend district and school functions that support MMSD’s strategic framework, initiatives, and core values Complete any and all district required training Build collaborative relationships with business partners Knowledge, Skills, and Abilities Demonstrated ability to establish relationships at all levels of the organization Follow principles and practices that promote and advance anti-racism, diversity, equity, and inclusion Commitment to anti-racist approaches in interactions with colleagues, students, and families A working knowledge of Generally Accepted Accounting Principles; GASB requirements, and Wisconsin Uniform Financial Accounting Requirements Required Qualifications A Master’s degree from an accredited college or university with a major concentration in finance, accounting, computers, and related fields; or its equivalent in training and experience. Professional administrative experience in an educational or public administrative setting. 2-5 years in progressively more responsible positions in a large organization. Experience working with Generally Accepted Accounting Principles; GASB requirements, and Wisconsin Uniform Financial Accounting Requirements. License or Certification Requirements DPI 5008 - School Business Administrator license preferred, but not required. Physical Requirements Ability to work under generally safe and comfortable conditions where exposure to environmental factors is minimal and poses little to no risk of injury. This position requires the ability to lift up to 25 pounds occasionally and may involve walking, sitting, stooping or reaching. Manual dexterity is necessary for completing general tasks while operating office equipment. This position may require being stationary for extended periods of time. Ability to perform work in a variety of indoor and outdoor environments throughout the year, including in inclement weather, spaces without air conditioning, and areas where temperatures may be uncomfortable or fluctuate rapidly. Working Conditions Work may require travel to different locations within the district and to off-site meetings. Position may require working evenings, nights, and some weekends. Certain positions within the District may allow hybrid work flexibility for a portion of their work schedule, depending on the needs of the position and the work unit. This topic and any remote work flexibility that may be available will be discussed in more detail in the interview process. School-based positions are required to be in-person unless otherwise directed by the building principal. Equal Opportunity Employer Statement The Madison Metropolitan School District is an Equal Opportunity Employer. We continue to seek a diverse and talented workforce. We encourage veterans, women, people of color, LGBTQIA+, and people with disabilities to apply. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status. In compliance with the Americans with Disabilities Act, the District will provide reasonable accommodations to qualified individuals with disabilities. #J-18808-Ljbffr Madison Metropolitan School District