Accounts Payable Associate

Job Description

Job Description

Job Type : Non-Exempt  

Positions : 2

Duration of role : Permanent  

Reporting to : Accounts Payable Manager

Location : Fully onsite, Columbia, MD.

About Us

At Tate we are passionate about everything we do. As an independent brand operating within Kingspan Group, a global plc group of companies, Tate has been recognized worldwide as an industry leader in the development and manufacture of data center infrastructure solutions and commercial office raised access floors, for over 60 years.  With revenues of over $600m and growing, Tate plays a pivotal role in offering expertise in cutting edge design engineering to craft solutions, by working collaboratively with clients as a trusted partner. 

Tate continues to grow and expand, operating multiple manufacturing and commercial sites across the US, Europe, the Middle East, Asia, and Australia. We are excited about our fresh, dynamic, and inclusive team of experts working on new innovations and forward-thinking designs, as we remain a market leading player within our industry. We continue to invest heavily in the best available manufacturing tools and equipment needed to adhere to Tate’s world class standards and in keeping with our Planet Passionate sustainability strategy, our focus is on having minimal climate impact.

We are excited to potentially welcome you as part of our team as we continue to grow on a worldwide scale.

About the Role

The Accounts Payable Associate is responsible for processing invoices, supporting vendor payments, and maintaining accurate financial records. The role ensures timely and accurate accounts’ payable transactions, supports reconciliation activities, and helps maintain strong internal controls. This position contributes to efficient financial operations by ensuring compliance with company policies and accounting procedures.

What You’ll Do

Accounts Payable Operations 

• Maintain ownership of invoice processing accuracy by ensuring timely and accurate entry of vendor invoices.
• Perform invoice matching against purchase orders and receipts to verify accuracy.
• Identify and resolve discrepancies between invoices, receipts, and purchase orders.
• Reconcile vendor statements and investigate outstanding items.
• Ensure compliance with company policies, procedures, and accounting standards.
• Maintain accurate records and documentation for all accounts payable transactions.
• Support audit requests by providing required documentation and information.

Process Improvement & Administrative Support

• Identify opportunities to streamline and improve invoice processing workflows.
• Provide general accounting and administrative support as needed.
• Maintain organized records and support reporting requirements.

Cross-Functional Collaboration

• Respond to vendor inquiries regarding invoices and payment status.
• Communicate with internal teams to resolve discrepancies and issues.
• Support collaboration across finance and operational departments.

Additional Expectation

• Remain compliant with the Code of Conduct and Policies which includes the Kingspan Group Compliance Policy.
• Ensure that all duties related to product compliance are adhered to in accordance with the Product Compliance Policy, Laws, Regulations, and market demands.
• Responsible for all tasks to achieve compliance goals and demands of the Compliance Management System.
• Must raise concerns related to the Compliance Management System to their supervisor, manager, or any member of the Leadership Team, or through the confidential whistle blower service.

What You’ll Bring

• High School Diploma or GED required, associate degree in accounting or related field preferred.
• 1–3 years of accounts payable or accounting support experience preferred.
• Basic understanding of accounts’ payable processes and financial controls.
• Experience with ERP systems preferred.
• Proficiency in Microsoft Excel and data entry.
• Strong attention to detail and accuracy.
• Strong organizational and time management skills.
• Ability to communicate effectively with internal teams and vendors.
• Ability to work in a fast-paced environment and meet deadlines.

What You'll Get

• Pay range: $25/hr USD to $30/hr USD. This role is eligible for a discretionary bonus.
• Career Scope and Advancement:  As we grow, new positions and career opportunities arise, offering accelerated paths for the right candidates, locally and globally.
• World of Wellness Philosophy: We empower you to take charge of your health and well-being. You’ll have access to a wide range of medical, dental, and vision benefits, along with personalized guidance from a “Health Advocate.” We also offer other supplemental options, including 401k, legal, disability, and theft insurance, to ensure your financial wellness.
• Corporate Social Responsibility: Through  Planet Passionate we are determined to reduce our manufacturing carbon (CO2e) emissions to as close to zero as technically possible, together with halving carbon intensity in our primary supply chain. We are very involved in our community, and you will have ample opportunities to support us, in creating a better world.
• Skills Development: Given the dynamic pace of our business and a strong collaborative environment, your new role will be diverse and multifaceted – allowing you to be more versatile and develop a broader skill set.
• Mentorship and development: At Tate, we don’t believe in hierarchy, we work together as one team for one common goal. You will have access and exposure to our senior leaders and experts for learning in your role, and additionally mentorship for the future.
• Culture: We have a great team culture, highly collaborative, supportive and social. Together we innovate, collaborate, take ownership and strive for excellence.