Business Manager 26/27 iLEAD Flex Operations

Job Description

Job Description

JOB TITLE: Business Manager

REPORTS TO: School Director and/or Designee

CLASSIFICATION: Classified/ Exempt

WHO WE ARE (ORGANIZATION OVERVIEW)

We employ a diverse, empathetic, and passionate team who value collaboration, integrity and the desire to be a servant leader. We are committed to excellence and work tirelessly to improve learner outcomes, by empowering learners through Project-Based Learning, Individualized Learning and Social-Emotional Learning. We are committed to being self-directed, participating in ongoing personal and professional development, problem solving, and embracing a growth mindset. With our unwavering commitment to excellence, we are confident that our team will thrive and succeed in all areas of their lives.

THE OPPORTUNITY (POSITION OVERVIEW)

Reporting to the School Director, the Business Manager is responsible for overseeing the business operation of the school.. This individual is responsible for ensuring the efficiency of business operations as well as assisting the school leadership in setting strategic goals for the future. The key responsibility is to drive financial sustainability and long-term success.

WHAT YOU WILL DO (DUTIES AND RESPONSIBILITIES)

• Collaborate with the School Director on the development of the annual budget by managing revenue and expenditure targets including, but not limited to, payroll projections, capital expenditure projects, operational costs, etc.

• Maintain school financial records in accordance with state guidelines.

• Create purchase orders and or MOUs as necessary.

• Maintain any business licenses and or registrations as required.

• Partner with the Leadership team to develop appropriate budget recommendations.

• Manage all banking relationships for school, its partners and programs.

• Direct the cash management function; reviews and approves all payables.

• Manage and reconcile petty cash funds.

• Identify areas where the school can engage in cost savings, and propose recommendations on how to implement identified cost savings.

• Report any fiscal inconsistencies or areas of concern to the school Director.

• Implement documented procedures to support the financial processes for the school, its partners, and programs.

• As required by your supervisor you may customarily and regularly use discretion and independent judgment in performing the job.

• Responsible for the accuracy of procurement of supplies, materials, equipment, and inventory management.

• Partner with Staff on any projects or events that fiscal transactions are required.

• Acts as the primary liaison for the governing board in project coordination, governance, and routine administrative activities and Board approved employer policies.

• Communicates clearly and collaboratively with all necessary board members, Executive Team members, and department heads for updates, contracts, and relevant material.

• Responsible for generating agendas, compiling and creating board package materials for each meeting. Ensures that board packages meet legal requirements and fulfill board member requests and concerns.

• Create and compose correspondence in concert with the board relations team as needed, providing error-free final products with a minimal number of drafts.

• Send invites to Board member calendars by noting meetings, appointments, conferences and events of interest.

• Attend and take minutes at board meetings.

• Collect and archive all board materials.

• Uphold a strict level of confidentiality.

• Develop and sustain a level of professionalism in Board relations.

OTHER RESPONSIBILITIES

• Be self-directed by taking initiative and responsibility for your work.

• Work in a collaborative, team based and innovative environment.

• Commit to Excellence by seeking ways to improve and exceed expectations or Commit to excellence by seeking to raise the bar for self and team.

• Prioritize the growth and needs of the team, lead by example, and foster a supportive work environment.

• High level of personal and professional integrity and trustworthiness.

• Approach problems and challenges with a human-centered creative mindset, seeks to understand, develops multiple solutions to find the best answer.

• Helps create a positive culture by being committed to diversity, equity, and inclusion promoting ethical behavior and social responsibility within the workplace.

• Be authentic, own your strengths and weaknesses, ask for help when needed, be honest and transparent in your communications, working towards common goals that are meaningful to you and the team.

• Represent iLEAD and the school in which work in a positive and professional manner in all interactions and communications.

• Pursue continuous improvement and maintain professional competence through seeking out opportunities to develop new knowledge skills and perspectives. This includes participation in professional development activities offered and self-selected professional growth activities

• Perform other responsibilities as defined by the designated supervisor.

ESSENTIAL FUNCTIONS

• Communicating with others to exchange information. (In Person/Telephone/Computer)

• Sedentary work that primarily involves sitting/standing.

• Adjusting or moving objects up to 50 pounds in all directions.

• When needed to support a school or education program, must have the ability to travel by public transit as well as operate a vehicle for self-transportation purposes between worksites.

• Assessing the accuracy, neatness and thoroughness of the work assigned.

• May encounter outdoor elements: high (>90)/low (<60) temperatures, precipitation and/or wind.

• Ability to work in situations involving the need to make informed and quick decisions.

• Ability to supervise/manage workers and delegate as needed in project management situations.

• Reading detailed documentation and analyzing data sets.

• Writing professionally, both by hand and utilizing computer software.

• Speaking in public settings including making public presentations to large and small groups.

• Dealing and navigating professionally through high-stress situations.

*The statements herein are intended to describe the general nature and level of work performed by employees, but are not a complete list of responsibilities, duties and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.

WHAT YOU WILL BRING (QUALIFICATIONS)

• Bachelor’s Degree required with coursework in Business Administration, Organizational Management, or 3 years related field experience.

• 3 years broad, varied and increasingly responsible experience with budgeting, computer information systems, and organizational procedures.

• Knowledge of principles, methods and procedures, related to purchasing, operation, safety, computer networking programs, food service, budgeting and accounting, electronic data processing techniques and methods, purchasing and inventory control.

• Knowledge of law, policies and regulations pertaining to youth and employee records.

• Ability to deal effectively and graciously with situations requiring tact and judgment.

• Excellent oral and written communication and presentation skills.

• High level of integrity and ethical standards.

• High degree of accuracy and attention to detail.

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iLEAD California is an Equal Opportunity Employer and is committed to fostering diversity within its staff.

iCA promotes equal opportunity for all employees and applicants. In doing so, we comply with local, state, and federal laws and regulations to ensure an equal employment opportunity for everyone. We don’t discriminate in employment opportunities or practices on the basis of race, ancestry, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, citizenship, military service obligation, veteran status or any other basis protected by federal, state or local laws. Our policies and personnel practices are intended to ensure that all of us are treated equally with regard to recruiting, hiring, and advancement, and our decisions on employment are made to further the principle of equal employment opportunities for employees.