Lead Property Manager

Title: Lead Property Manager

Location (city, state): Dallas, TX

Work Schedule: Monday–Thursday in office; Friday remote

Type of Employment: Direct Hire

Compensation: $90,000 – $110,000 /year

Industry: Commercial Real Estate

Benefits: This position is eligible for a comprehensive benefits package, including health, retirement, and additional employee benefit offerings.

Job Description

Addison Group is hiring a Team Lead, Property Management for our client, a commercial real estate organization seeking an experienced property management professional to oversee a multi-state portfolio of retail properties and lead a team of property management professionals. This position is ideal for an experienced commercial property manager with strong lease knowledge, financial acumen, and proven leadership skills. The successful candidate will be responsible for tenant relations, lease compliance, collections, property operations, vendor management, and developing efficient processes to support a growing portfolio.

Key Responsibilities

• Lead, mentor, and oversee a team of property managers, associate property managers, and property administrators.
• Assign portfolios and responsibilities, balance workloads, establish priorities, and maintain accountability across the team.
• Conduct regular one-on-one meetings and team discussions while supporting employee development, training, hiring, and performance management.
• Establish and improve standard operating procedures, workflows, and best practices for property management operations.
• Serve as a senior escalation point for complex tenant, vendor, property, and operational issues.
• Oversee lease administration and compliance, including critical dates, rental increases, tenant and landlord obligations, and specialized lease provisions.
• Review and interpret leases, amendments, estoppel certificates, easements, and other related real estate agreements.
• Develop and maintain effective relationships with national retail tenants and individual property contacts.
• Support the integration of newly acquired properties and coordinate property transitions associated with dispositions.
• Manage relationships with third-party lease administration and property management providers and monitor their performance.
• Oversee rent collections, accounts receivable, delinquency activity, and collection efforts for past-due balances.
• Coordinate with legal and senior management regarding tenant defaults, collection notices, and related correspondence.
• Review and oversee CAM, property tax, and insurance reconciliations, including tenant billing and reimbursement tracking.
• Assist with annual budgets, financial forecasts, and analysis of property-level income and expenses.
• Review vendor invoices and approve property expenditures within established authorization limits.
• Oversee landlord-responsible repairs, maintenance, and capital projects, including roofing, HVAC, parking areas, and other property improvements.
• Manage vendor sourcing, bidding, contract administration, and ongoing performance.
• Monitor tenant and vendor insurance requirements and assist with insurance renewals and claims.
• Coordinate responses to municipal matters, code compliance issues, utility concerns, and other property-related operational matters.
• Prepare portfolio-level reporting for senior leadership covering collections, delinquencies, reconciliations, and significant property issues.
• Collaborate with accounting, asset management, acquisitions, underwriting, legal, and other internal teams on property-related initiatives.
• Maintain accurate property and lease information within Yardi and other property management systems.
• Support internal controls, audits, and documentation requests related to property management activities.

Qualifications

• 10+ years of commercial property management experience, including at least 2 years in a supervisory or team lead capacity.
• Experience managing net lease and/or retail properties is strongly preferred.
• Experience overseeing a geographically dispersed, multi-state commercial property portfolio.
• Bachelor's degree in Real Estate, Business, Finance, Accounting, or a related field is preferred.
• Strong knowledge of commercial lease structures, including NNN, NN, and gross leases.
• Ability to interpret leases and understand tenant and landlord obligations, critical dates, and other key provisions.
• Working knowledge of CAM, property tax, and insurance reconciliation processes.
• Strong proficiency with Yardi is preferred.
• Advanced working knowledge of Microsoft Office, particularly Excel.
• Demonstrated ability to lead, develop, motivate, and hold team members accountable.
• Strong negotiation, decision-making, analytical, and problem-solving skills.
• Excellent written and verbal communication skills, including the ability to prepare professional tenant correspondence and notices.
• Highly organized with exceptional attention to detail and the ability to manage multiple priorities and deadlines.
• Proactive, dependable, and solutions-oriented approach to property management and team leadership.
• Ability to effectively communicate with tenants, vendors, internal stakeholders, and senior leadership.
• Strong judgment and ability to independently address complex property management issues while escalating matters appropriately.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.