Office Services Coordinator - Level 3

Job Description

Job Description

We are looking for a dependable Office Services Coordinator - Level 3 to support daily operations in our office. This contract to hire opportunity is ideal for someone who enjoys being the first point of contact in a busy corporate setting and can keep workplace services running efficiently with a high level of consistency. The role is fully onsite and involves close interaction with employees, visitors, vendors, and leadership while balancing administrative support, front desk coverage, and office coordination duties.

Responsibilities:

• Welcome employees, guests, and service providers at the front desk and create a detail-oriented, service-oriented experience for everyone entering the office.

• Manage incoming office requests, respond to day-to-day workplace needs, and help maintain an organized and efficient onsite environment.

• Coordinate routine administrative support activities, including document preparation, scheduling assistance, and follow-up on operational tasks.

• Prepare requested reports and assist with expense-related documentation, ensuring accuracy and timely completion.

• Oversee the readiness of conference rooms, shared spaces, and office service areas so they remain functional and presentable throughout the day.

• Identify workplace issues proactively and take appropriate action or escalate concerns to office leadership when needed.

• Partner with managers and internal teams to support special assignments and operational priorities as they arise.

• Maintain a consistent onsite presence in a fast-moving office setting that requires frequent movement between sitting, standing, and walking.

• Provide general support for office operations while working independently and managing multiple interruptions effectively.

• Prior experience in reception, front desk support, office coordination, or administrative assistance within a structured workplace.
• Strong customer service skills with the ability to communicate clearly and effectively with employees, visitors, vendors, and leaders.
• Demonstrated ability to manage several priorities at once in a high-traffic, fast-paced office environment.
• Solid organizational skills and close attention to detail when handling reports, office requests, and administrative tasks.
• Working knowledge of Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Comfortable in a highly visible onsite role that requires dependability, punctuality, and regular interaction with a wide range of stakeholders.
• Ability to work with limited supervision, use sound judgment, and maintain accuracy throughout the workday.
• Corporate office support experience and familiarity with reporting or office operations processes; some college coursework is preferred.