Payroll Specialist

Payroll Specialist

At Rever Grand, our mission is to provide high quality, person-centered services to individuals with intellectual and/or developmental disabilities (I/DD), assisting them to lead dignified, independent lives in the comfort and safety of their own homes and the community in which they live.

The Payroll Specialist conducts the daily operations of processing payroll functions for employees, monitoring compliance with payroll laws and policies, and auditing payroll data and documents as requested. This position performs duties related to payroll including updating employee records, recording employment status and tax changes, assisting with payroll deductions and assessments, and processing payroll-related tasks.

Compensation and Benefits

· $29/hour starting wage

· Administrative Paid Time Off (PTO) accrual

· Comprehensive medical, dental, and vision insurance

· 401(k) with employer match available after 90 days of employment

Schedule

· Full-time, Non-exempt

· Mondays – Fridays, 8:30 AM – 5:00 PM

Duties/Responsibilities:

• Perform daily payroll data management and processing.

• Ensure compliance with all labor and policy requirements for timely and accurate payment of hours worked.

• Handle various payroll-related inquiries from employees and resolve issues as needed.

• Audit payroll and tax-related documents to ensure validity and compliance.

• Input and audit supplemental payments for employees, including but not limited to mileage and training reimbursements.

• Maintain information and documentation regarding payroll adjustments, including but not limited to employee status changes, tax changes, and deduction adjustments.

• Maintain strict confidentiality regarding all payroll data, company, and employee information.

• Process employee wage garnishments and employment verifications, ensuring compliance with necessary requirements and deadlines.

• Audit and reconcile bills from third-party vendors.

• Process paid time off (PTO) requests and educate employees on PTO policies and procedures.

• Handle administration of the company's 401(k) plan.

• Process other benefits-related assignments as necessary.

• Communicate via phone, email and/or text message with employees and external contacts, exuding excellent service skills, knowledge, and professionalism.

• Utilize data entry systems to respond to and document phone calls, emails, and text messages with strong attention to detail.

• Use software to create documents, spreadsheets, and communications that improve the efficiency and effectiveness of the payroll department.

• Perform other duties as assigned.

Required Skills/Abilities:

• Strong mathematical and data analysis skills.

• Attention to detail and accuracy.

• Excellent verbal and written communication skills.

• Excellent interpersonal, negotiation, and conflict resolution skills.

• Excellent organizational skills.

• Excellent time management skills with a proven ability to meet deadlines.

• Ability to prioritize tasks and manage time effectively.

• Ability to act with integrity and professionalism.

• Ability to adhere to strict confidentiality practices.

• Thorough knowledge of payroll and employment-related laws and regulations.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) as well as experience with payroll software systems.

• Strong auditing skills.

Education and Experience:

• High school diploma or equivalent.

• Bachelor's degree or certificate in payroll, accounting, or related field preferred.

• One year or more of experience working with payroll processing, accounting, or numerical data analysis and reporting.

• Knowledge of Community Support Agency operations a plus.

• Knowledge of major medical and supplemental benefits preferred.

• Knowledge of 401(k) plans preferred.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.

• Limited periods of standing, walking, reaching, stretching may be required.

• Frequent communication verbally and electronically.

• Occasionally lift and/or move up to 15 pounds.

Other Requirements:

• Must pass and maintain background clearance as defined by Oregon State Background Regulations.