Office Specialist - Audiology

Mesa Public Schools Hearing and Vision Screening Coordinator

Forbes names Mesa Public Schools in their list of Best Employers in Arizona for multiple years. East Valley Tribune names Mesa Public Schools as Best Place to Work in East Valley for multiple years.

Employment Type: Full-time (40 hours per week)

Base Hourly: $17.53

Class/Calendar: A13, 9.25 months

Benefits: Sick leave, holidays, retirement matched through the Arizona State Retirement System, health, and life insurance

Performance Pay: Available annually

New Hire Experience: 1% of the base hourly rate granted for each year of verified like experience (within ten years) beyond the requirement, up to a ten-year maximum

New Hire Education: 1% of the base hourly rate awarded for an AA or higher degree if not required for the position

Job Summary: Establish and maintain the district hearing and vision screening schedules in accordance with district guidelines and state legislation; perform related tasks to ensure adherence to screening process; disseminate information and provide direction to the appropriate parties regarding hearing and vision screenings; monitor hearing and vision screener certificates; and provide administrative clerical support for assigned departmental personnel.

Key Responsibilities:

• Design the hearing and vision screening schedule each school year to maintain compliance with state regulations. Flexibility is required to modify the schedule throughout the school year.
• Upload the hearing screening schedule to MPS Audiology website every spring
• Print screening forms and distribute appropriately based on the hearing screening schedule
• Manage data from the technicians' contact sheets on the School Screenings Stats folder in the shared drive
• Handle special request calls and emails, schedule appropriately, and manage data
• Create and disseminate weekly technician schedules including assigning a team lead for all school screenings
• Manage screening teams and find replacements in the event of staff absence
• Maintain documentation of hearing and vision screener certification
• Monitor dates that hearing screening results need to be entered into Synergy to avoid duplicate screenings
• Print and send referral letters that are provided to the health offices to disseminate to families
• Notify health offices when it is time to print the preferential seating list
• Communicate professionally and routinely with all district staff who contact the department. Route calls and requests to appropriate staff members or audiologists and communicate messages as required
• For junior high and high school hearing screenings, communicate regularly with health offices in accordance to the schedule and discuss special requests that can be completed by a nurse or health assistant
• Review and assist in generating the end-of-year hearing and vision screening state report. Communicate the instructions for the health offices to run their reports and submit them to ASHS, as the state requires
• Open department mail and distribute to appropriate staff
• Participate in job interviews and selection process as requested by department management
• Assist other personnel as may be required for the purpose of supporting them in the completion of their work activities, if time allows
• Assist with making clinic appointments, and make confirmation calls the day before clinic appointments
• Schedule annual calibration for audiology sound booths and equipment
• Perform other duties as assigned by the Supervisor.
• Assists with other assigned duties as appropriate to the area of assignment and Mesa Public Schools

Required Qualifications:

• High School education or equivalent

Preferred Qualifications:

• Clerical experience
• Audiology experience

Skills & Competencies:

• Models the attributes and skills of the MPS Portrait of a Graduate
• Demonstrates commitment to the MPS Promise that every student is known by name, served by strength and need, and graduates ready for college, career and community
• Moderate proficiency in typing, with good accuracy; above average test battery
• Computer proficiency to include use of basic software applications (Word, Excel, etc)
• Ability to establish and maintain effective relationships with students, parents, site personnel, district personnel and general public and be tactful and diplomatic at all times
• Ability to communicate effectively (verbal and written); maintain confidentiality
• Ability to organize, prioritize, take initiative, direct own workload while working with frequent interruptions and minimum supervision

Work Environment & Physical Requirements:

• Located in district office, which is climate-controlled and has standard office furniture
• Frequent contact with students, parents, teachers, administrators, and sometimes outside visitors
• The environment can be busy and sometimes hectic, especially during the beginning and end of the school day or around special events
• Regular use of phones, computers, copiers, fax machines, and printers
• Mostly sedentary work, but there may be frequent need to stand, walk, or move around the office
• Occasionally required to lift or carry boxes, files, or office supplies (typically up to 2025 lbs)

Equal Opportunity Employer Statement:

Mesa Public Schools is an equal opportunity employer and complies with all applicable federal, state, and local laws regarding equal employment opportunity and anti-discrimination. The District strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law.

Applicants and employees may contact Human Resources to request reasonable accommodations needed to perform the essential functions of this position.