Associate Executive Assistant - Onsite at Monroe Carell Jr. Children's Hospital, Nashville TN

Job Summary The Executive Assistant provides high-level administrative support to the Chief of Staff, and Executive Vice President. This role is responsible for managing administrative calendars and coordinating meetings, travel arrangements, and expense reporting. The Executive Assistant plays a key role in facilitating executive operations by drafting professional correspondence, preparing communications, and ensuring organizational alignment through the creation and upkeep of org charts. Additionally, this position supports event-related activities by designing materials such as flyers and coordinating logistics. This role requires discretion, strong organizational skills, and the ability to provide seamless, proactive support in a fast‑paced executive environment. Hours: 7:30am - 4:00pm CST, Monday - Friday Preferred Skills & Experience Healthcare industry experience preferred Demonstrated interest in learning and adopting new technologies, including familiarity with AI tools Prior experience working within the organization strongly preferred Proven experience supporting senior‑level executives Excellent written and verbal communication skills Strong computer proficiency, including Microsoft Office and related tools Experience with Workday or similar systems Personable, professional demeanor with strong interpersonal skills Advanced calendar management and scheduling expertise Exceptional attention to detail and organizational skills Adaptable and flexible, with the ability to pivot quickly in a fast‑paced environment Key Responsibilities Performs key administrative functions which may include serving as representative of the organizational area. Ensures data/records are created and maintained to document financial, planning, correspondence, procedures, processes and other information. Compiles data, analyzes information and summarizes findings in support of an area. Prepares reports and other documentation as requested. The responsibilities listed are a general overview of the position and additional duties may be assigned. Technical Capabilities Human Resources Policies and Procedures (Fundamental Awareness): Knowledge, adherence and application of human resources policies and procedures. Ad Hoc Reporting (Intermediate): The ability to access information from databases and prepare reports. Clerical/Administrative (Intermediate): Clerical functions typically performed by secretaries, administrators and others who perform a clerical role. Data Analysis (Intermediate): The ability to analyze data in an accurate manner. Financial Processes (Novice): Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts. Core Accountabilities Organizational Impact: Delivers job responsibilities that impact own job area/team with some guidance. Problem Solving/Complexity of Work: Uses existing procedures, research and analysis to solve standard job‑related problems that may require some judgment. Breadth of Knowledge: Requires subject matter knowledge within a professional area to meet job requirements. Team Interaction: Individually contributes to project/work teams. Core Capabilities Supporting Colleagues: Develops Self and Others, Builds and Maintains Relationships, Communicates Effectively. Delivering Excellent Services: Serves Others with Compassion, Solves Complex Problems, Offers Meaningful Advice and Support. Ensuring High Quality: Performs Excellent Work, Ensures Continuous Improvement, Fulfills Safety and Regulatory Requirements. Managing Resources Effectively: Demonstrates Accountability, Stewards Organizational Resources, Makes Data‑Driven Decisions. Fostering Innovation: Generates New Ideas, Applies Technology, Adapts to Change. Position Qualifications Experience Level: 1 year Education: Bachelor's Relevant Work Experience: Prior experience supporting senior‑level executives, with healthcare industry experience preferred. This role offers the opportunity to make a meaningful impact within Vanderbilt Health, supported by a comprehensive benefits package which may include health, disability, retirement and/or wellness offerings to enhance your well‑being and professional growth. Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled. #J-18808-Ljbffr Direct Jobs