Accounts Receivable Specialist

Full-time

Description

Have you ever wondered what it's like to work at a place where company culture is really important?

Well, at Ahaus, it's the lens through which we view everything we do. In addition to great wages and benefits, we offer a supportive, family-first work environment that you won't find anywhere else. The average tenure of our phenomenal team of 100+ talented individuals is 10+ years, and we've got several folks who have been with us for 40+ years and counting- we believe that in itself speaks volumes. We couldn't be prouder of our team.

Thanks to the hard work of our team through the years, we're getting ready to celebrate our 80th anniversary. We've grown from a small tooling shop in a backyard here in Richmond, Indiana to a $25M+ tooling, engineering and custom automation firm- throughout that growth though, we've never lost our small business feel, where our leaders truly care about the people working for them and it shows. Sometimes our customers come to us looking for a specific production need and an idea of how to address it, and sometimes we hear the challenge and jump in from a blank slate to create the perfect solution.

Ahaus is well known for flexible start times Monday through Friday, generous paid time off, paid holidays, employee recognition and incentives, volunteer and outreach events, employee breakfasts and barbeques, pitch-ins, summer games, company outings, shared hobbies, and many other perks. It's precisely why Ahaus enjoys a reputation as a place people want to be.

Our people love their hobbies; from building cars, tractors, firearms, and robots to marksmanship and trap shooting, axe throwing, winemaking, cycling, restoring old furniture, music, and the arts. We have a team of diversely talented, skilled tradespeople, and we are always looking to welcome new talent if it's a good fit, not just for our organization, but for the prospective candidate too. If you're a team player who is looking for not just a job, but a place that you can build a long-term career, we'd love to hear from you.

We're looking for an Accounts Receivable Specialist , who with a little help in getting acclimated to our systems, can hit the ground running. If you're a team player, with skills and experience that align with the functions below, we would like to hear from you.

PRIMARY FUNCTION:

The Accounts Receivable Specialist supports the Accounting Department by managing accounts receivable activities and ensuring the timely and accurate processing of invoicing and customer payments. This role also provides cross-functional support across the Accounting Department and serves as a backup to the Accounts Payable function, assisting with accounts payable processing, documentation, filing, and data entry to help maintain efficient financial operations. This is a full-time role, that may work occasional overtime contingent upon workload and the normal monthly accounting cycle.

ESSENTIAL DUTIES AND RESPONSIBIBILITIES: 

• Complete final and phased invoicing for customer shipments in collaboration with other departments 
• Prepare accounts receivable invoices in the ERP system for milestone-based deposits, shipments, or miscellaneous charges
• Monitor A/R group email address
• Electronically file customer payment advices
• Distribute AR invoices to customers via email or through customer portals
• Monitor new orders and revisions, and work with necessary personnel to resolve discrepancies
• Prepare and/or update reports in Microsoft Excel
• Conduct weekly follow-ups on past-due customer invoices
• Run and reconcile ERP reports prior to month-end capture 
• Scan and electronically file/archive documents
• Communicate effectively with customers both verbally and in writing
• Champion and model Ahaus’ core values in daily actions and decision-making
• Foster a respectful, accountable, and collaborative team environment
• Maintain a clean, organized and safe work environment in compliance with company and regulatory standards
• Exhibit regular and predictable attendance
• Other duties as assigned that may be required

In support of other roles within the department and/or organization:

• Organize daily purchase receipts and save them electronically
• Reconcile AP invoices with receipts
• Batch standard AP invoices within the ERP system
• Electronically file batched AP invoices
• Assist in collecting expense reports and corporate credit card receipts
• Scan and electronically file/archive documents
• Potential to assist with various HR administrative tasks as time and workload allow

Requirements

PREFERRED QUALIFICATIONS, SKILLS & ABILITIES:

• General clerical experience in data entry, filing, and written communication is required. 
• Previous accounts receivable experience is preferred. 
• Proficiency with Microsoft Word, Excel, and ERP software is desirable. 
• Strong organizational skills, verbal and written communication abilities, mathematical competence, and knowledge of accounting practices are essential. 
• Willingness and ability to engage in training sessions and team collaboration both in person and remotely is required.
• Epicor familiarity preferred

WORKING CONDITIONS:

• Typical business office environment 
• Typical non-production, light manufacturing environment with occasional exposure to noise, dust, debris, and chemicals 

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this position.

Ahaus Tool & Engineering, Inc. is an equal opportunity employer and is committed to fostering an inclusive and diverse workplace. We do not discriminate based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other protected status. All employment decisions are based on qualifications, merit, and business needs.