Construction Project Coordinator - Melbourne

Construction Project Coordinator

The Construction Project Coordinator supports Project Managers in the planning, coordination, and execution of restoration and reconstruction projects. This role ensures projects run smoothly from start to finish through organized documentation, scheduling, and consistent communication with customers, subcontractors, and internal teams. The ideal candidate thrives in a fast-paced environment, can manage multiple projects simultaneously, and adapts well to changing priorities.

Key Responsibilities

• Coordinate administrative aspects of multiple construction/restoration projects
• Organize and maintain project files (digital and hard copy)
• Schedule subcontractors, inspections, and project activities
• Communicate with customers, property managers, tenants, and insurance adjusters
• Serve as a liaison between customers and Project Managers
• Track project progress, updates, and changes to schedules
• Prepare and edit scopes of work, estimates, budgets, and correspondence
• Deliver required documentation to customers, trades, and internal departments
• Address customer questions and concerns with professionalism and compassion
• Assist with project scheduling through completion
• Support Project Managers with project-related tasks and reporting
• Maintain detailed notes and updates on active projects
• Assist with reception coverage and administrative support as needed
• Participate in required training and perform additional duties as assigned

Qualifications

• High school diploma required; post-secondary education preferred
• Minimum 3+ years of office or administrative experience
• Strong organizational and multitasking skills
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Typing speed of at least 40 WPM
• Excellent written and verbal communication skills
• Ability to meet deadlines independently and as part of a team
• Professional, detail-oriented, and customer-focused
• Experience with Xactimate/XactAnalysis preferred
• Restoration or construction industry experience preferred

Compensation & Benefits

• Competitive pay
• Health insurance contribution
• Company-matched retirement plan
• Paid vacation and holidays
• Paid training and development opportunities

Reference checks, drug screening, and background check required.

Equal Opportunity Employer

Paul Davis Restoration is an equal opportunity employer and considers all qualified applicants without regard to race, color, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other protected status.

This job description is not intended to be a complete list of duties and responsibilities. Additional tasks may be assigned as needed.