Life safety Program Support Specialist 1 - Tysons, VA

Life Safety Program Support Specialist The Life safety Program Support Specialist provides essential operational and administrative support for project managers, engineers, leadership, and onsite teams within a dynamic government environment. This role is critical to the Helpdesk Call Center, service coordination, documentation management, logistics, onboarding assistance, and dayto‑day program operations across a multibuilding campus. Responsibilities Coordination & Customer Service Serve as an onsite coordinator, responding to phone calls, emails, and customer inquiries quickly and professionally. Create, update, and track work requests in the Computerized Maintenance Management System (CMMS). Document interactions through trouble tickets, service orders, and operational notes. Coordinate service delivery by scheduling maintenance activities and dispatching resources. Provide timely follow‑up with customers regarding status updates and issue resolution. Provide flexible, short‑notice coverage for Dispatcher/Scheduler duties when required. Program & Administrative Support Support Program Management with meeting notes, report formatting, and document management. Maintain the Training Tracker, including employee security credentials, certifications, permits, and travel documentation. Train new employees on company and site policies, administrative procedures, timekeeping, and system navigation. Manage office operations, including supply ordering, inventory control, and uniform issuance/stocking. Assist Procurement and Access teams with receiving materials, updating InfraLink, badge returns, and required forms. Material, Logistics & Site Support Create and update material lists, prepare shipping documentation, and track materials throughout their lifecycle. Consolidate purchases, shipments, and deliveries to ensure clear visibility and efficient processing. Pick up and deliver items within the Washington Metropolitan Area (WMA) region, coordinate with vendors, M.C. Dean HQ staff, and IT support. Qualifications High School Diploma with 6+ years of experience or 4+ with an associate's degree or 0+ years of experience with a bachelor's degree. Proficiency with Microsoft Word, PowerPoint, Outlook, and working knowledge of Excel. Ability to learn and adapt to new software, platforms, and workflow tools. Comfortable using Microsoft Teams, Google Drive, and multiplatform digital environments. Strong written and verbal communication skills. Ability to multitask, organize priorities, and work independently. Strong customer service orientation with the ability to remain calm under pressure. Experience with federal or DoD contracting environments is a plus. Professional, personable, and optimistic attitude. Strong initiative and composure with difficult or high‑pressure situations. Skilled in conflict deescalation. Team‑oriented, adaptable, and service‑focused. NICET I NICET in Fire Alarm Systems (Preferred) Abilities Exposure to computer screens for an extended period of time. Sitting for extended periods of time. Reach by extending hands or arms in any direction. Have finger dexterity in order to manipulate objects with fingers rather than whole hands or arms, for example, using a keyboard. Listen to and understand information and ideas presented through spoken words and sentences. Communicate information and ideas in speaking so others will understand. Read and understand information and ideas presented in writing. Apply general rules to specific problems to produce answers that make sense. Identify and understand the speech of another person. #J-18808-Ljbffr