Lease Coordinator

Job Description

Job Description

Job Title: Lease Analyst - must have experience working on commercial properties!

Job Description

The Lease Analyst will support a large commercial real estate portfolio by accurately abstracting leases, maintaining lease data in property management systems, and ensuring that financial obligations align with lease terms. This role involves detailed analysis of lease documents, reconciliation of tenant accounts, and preparation of reports that support effective property and portfolio management. The position is ideal for a detail-oriented professional with strong commercial real estate and lease abstraction experience who enjoys working with both financial data and legal documentation.

Responsibilities

• Create and perform detailed abstracts for all new leases and lease amendments, and complete abstract packages for review.
• Set up and maintain lease records in property management software, ensuring data accuracy and completeness.
• Interpret lease terms and lease language, enter relevant information into the system, and manage related reporting.
• Set up and maintain pass-through worksheets for Common Area Maintenance (CAM) and Real Estate Taxes.
• Review leases and existing abstractions to confirm accuracy and consistency with source documents.
• Calculate percentage rent charges where applicable and ensure they are correctly reflected in the system.
• Input cash receipts into property management software and follow standard operating procedures for monthly rent collections.
• Collaborate with Property Managers to research and evaluate outstanding issues related to tenant accounts, including CAM expenses and budget analysis.
• Maintain data in the lease database for both leased and owned properties, including abstraction of key data points and providing quality assurance for all data entered.
• Perform invoice reviews to ensure they align with tenant lease obligations before remitting payment.
• Produce monthly recurring rent variance reports and enter clear, accurate variance explanations.
• Conduct preliminary reviews of operating expenses to confirm calculation accuracy and verify that supporting documentation has been provided.
• Interact with landlords as needed to clarify lease terms, resolve discrepancies, and support ongoing lease administration.
• Assist in the creation of standard forms, policies, and procedures related to lease administration and reporting.
• Produce reports and analyses, including financial analyses, as required to support portfolio and property management decisions.

Additional Skills & Qualifications

• Bachelor's Degree in Accounting, Finance, Business, or a related field preferred but not required.
• Experience working with commercial real estate portfolios and multiple properties.
• Experience in commercial leasing, lease contracts, and portfolio-level reporting.
• Familiarity with recurring rent variance reporting and financial analysis.
• Experience collaborating with property managers and landlords on tenant account issues.
• Comfort working with both financial and legal documentation in a real estate context.

Work Environment

This role operates in a hybrid work model, with in-office presence required every other Monday through Thursday, totaling approximately eight days per month. The position supports a large, global commercial real estate portfolio and involves working with modern property management software and Excel-based tools to manage lease data, financial reconciliations, and reporting. The environment emphasizes accuracy, collaboration with property management teams, and adherence to established standard operating procedures for rent collections, invoicing, and data quality.

This is a Contract to Hire position based out of Temple Terrace, FL.

The pay range for this position is $24.04 - $26.44/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a hybrid position in Temple Terrace,FL.

This position is anticipated to close on Jul 30, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.