Real Estate Accounting Specialist

Job Description

Job Description

Accounting Clerk – Real Estate and Private Investment Office

Location: Midlothian, Virginia
Employment Type: Full-Time, In-Office

Position Overview

A privately held commercial real estate and investment organization is seeking a dependable, detail-oriented  Accounting Clerk to support the accounting and financial administration of multiple real estate entities, operating companies, and investment partnerships.

The ideal candidate will have practical experience with  QuickBooks , strong bookkeeping fundamentals, and familiarity with commercial real estate, property-level accounting, or real estate syndications. This position requires an unusually high level of professionalism, discretion, accuracy, and sound judgment.

The work environment is similar to that of a private family office serving a high-net-worth organization. The successful candidate will routinely handle confidential financial, ownership, banking, investor, and business information and must be capable of doing so with complete discretion.

Key Responsibilities

• Maintain accurate books and records for multiple LLCs, properties, and operating entities
• Enter and categorize invoices, expenses, deposits, and other financial transactions in QuickBooks
• Process accounts payable and assist with payment scheduling
• Perform bank, credit card, loan, and general ledger reconciliations
• Track intercompany transactions, owner contributions, distributions, and transfers
• Maintain property-level income and expense records
• Assist with rent receipts, tenant ledgers, CAM reconciliations, and property accounting
• Maintain records relating to investor capital contributions, distributions, and ownership interests
• Support accounting for real estate syndications, partnerships, and special-purpose entities
• Prepare organized financial information for management, outside accountants, lenders, and tax professionals
• Assist with monthly financial reporting, cash tracking, and budget-to-actual reviews
• Maintain vendor records, W-9s, certificates of insurance, contracts, and supporting documentation
• Organize accounting files and ensure that financial records are complete and audit-ready
• Assist with special projects and other financial or administrative responsibilities as assigned

Preferred Qualifications

• Two or more years of bookkeeping, accounting clerk, or accounting support experience
• Proficiency with QuickBooks Online and/or QuickBooks Desktop
• Strong understanding of basic accounting principles, including debits, credits, accruals, and reconciliations
• Experience with commercial real estate, property management, construction, private investments, or real estate syndications is strongly preferred
• Familiarity with multi-entity accounting and intercompany transactions
• Experience working with LLCs, partnerships, investor capital accounts, or property-level financial statements is helpful
• Proficiency with Microsoft Excel, Outlook, and standard office software
• Strong organizational skills and exceptional attention to detail
• Ability to manage competing priorities and meet deadlines without sacrificing accuracy
• Professional written and verbal communication skills

Professional Expectations

This role requires a person who:

• Exercises complete discretion with confidential financial and personal information
• Demonstrates sound judgment and a high degree of personal integrity
• Maintains a polished, professional demeanor
• Takes ownership of assignments and follows matters through to completion
• Is comfortable working directly with senior ownership and executive management
• Can operate effectively in a fast-paced, entrepreneurial environment
• Understands that accuracy, responsiveness, and confidentiality are essential
• Is willing to assist where needed and does not view responsibilities as limited to a narrow job description

What We Offer

• Competitive compensation based on experience
• Stable, full-time employment with a growing real estate and investment organization
• Exposure to commercial real estate development, acquisitions, operations, and private investments
• Opportunity to develop broader experience in real estate and partnership accounting
• Professional office environment with direct access to senior decision-makers
• Long-term growth potential for a dependable and capable team member

Schedule and Work Environment

This is a full-time, in-office position. Remote work is not anticipated for this role.

Candidates should be comfortable working in a private, professional environment where discretion, reliability, and attention to detail are highly valued.

How to Apply

Please submit a résumé along with a brief statement describing your experience with QuickBooks, multi-entity accounting, commercial real estate, property accounting, or real estate syndications.

All applications will be handled confidentially.

CRE Holding Company

Company Description

CRE Holding Company