Senior Procurement Lead

Title: Senior Procurement Lead

Employee Status: Regular Full Time

Work From Home Option: Hybrid - 2 Days/Week (40% Remote)

FLSA Status: Exempt

Job Overview

Established and productive individual contributor, who works under minimum supervision. Helps to implement projects, programs, and processes in support of the organization's overall Procurement strategy. Applies practical and experiential knowledge of Procurement to administer best of class policies, procedures, and plans.. Responsible for work associated with obtaining goods and services for all types of business processes applicable to the organization, including indirect operations and CAPEX projects.

Reports to the Purchasing Manager and works collaboratively with Procurement Operations; Legal staff; Business Owners and various other departments and stakeholders to lead the complete sourcing processes and to prepare and maintain high quality, consistent and accurate RFPs/RFQs/RFIs/EOIs and other procurement documents. Offers expertise to materials planning vendor negotiations, conflict of terms, benchmarking and commodity intelligence with vendors. Performs duties assigned and supervised by the Purchasing Manager and the Senior Director of Procurement relative to daily sourcing and solicitation procedures; and completes ad-hoc projects in an independent manner.

Essential Functions

• Collaborates with cross-functional teams to align procurement activities with business needs. Identifies cost-saving opportunities within existing vendor agreements and procurement processes. Sources market pricing for material products and vendor services associated with NYRA’s operations;
• Coaches more junior colleagues in techniques, processes, and responsibilities.
• Ensure compliance with NYRA Procurement Department policies and procedures; Works under minimum supervision to accomplish key tasks for the Procurement team, following industry best practices and techniques in order to meet organizational standards of excellence.
• Assist Business Owners with scope development and procurement strategy based on market conditions ; Provides objective analysis and technical expertise to NYRA subject matter stakeholders; Communicates with vendors and suppliers regarding pending procurements, service agreements expiration, contracts renewals, and other matters to support procure to pay operations- this includes pre-sell and solicitation development calling.
• Assists in resolving supplier-related issues, including delays, discrepancies, and compliance concerns. Lead and facilitate sourcing events—RFPs, RFIs and RFQs, EOIs across various commodities; Conducts in depth procurement activities, including supplier communication and building biddor interest, and advanced contract reviews.
• Responsible for leading Bids Openings and chairs Assessment Committees; interviews and working sessions; Reviews documentation submitted in support of a solicitation in accordance with NYRA policy to determine responsiveness of proposals received;
• In collaboration with NYRA’s Legal Department, works to ensure that agreements conform to NYRA’s Terms & Conditions; Provides support for legal review of awards and subsequent contract development
• Reads / reviews contracts renewals or 3rd party agreements to identify opportunities for savings and negotiates best in class pricing with vendors; Participates on negotiation teams for contracts, leases and licensing arrangements;
• Supports procurement reporting by gathering and analyzing data on spending and supplier performance. Highlights shifts in commerce that may impact NYRA operations;
• Post Contract- Analyzes vendor performance and enters conducts periodic vendor meetings;
• Maintains up-to-date automated records in ARIBA, SAP, Monday.com, BidNet and Agiloft for all vendors and suppliers, procurements, contracts, and agreements executed, including renewal and expiration dates;
• Other duties as assigned by the Procurement Manager and the Senior Director of Procurement.

Qualifications

Demonstrate no less than 5 complete years of progressive experience in public or institutional bidding practices as the procurement lead or responsible agent.(NYRA may ask for proof of managed solicitations)

A Bachelors degree is required. A Masters degree or advanced certificates in Supply Chain, Procurement, Negotiations or Contract Management is a plus

This position is Hybrid

Summary Of Physical Requirements And Work Environment

This role is primarily sedentary and performed in an office or office-like environment with no special physical demands required. The position involves extended periods of sitting with intermittent standing and walking, as well as occasional bending, reaching, and other routine movements typical of a professional workplace.

The role requires regular hand manipulation, including daily typing and repetitive hand movements while working on a computer. Occasional light lifting (generally up to 10 lbs., and infrequently up to 30 lbs.) may be required.

The work environment does not typically expose the employee to hazardous conditions. There is minimal exposure to environmental hazards such as moving mechanical parts, fumes, extreme weather, or high-risk work areas. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the role.

Pay Range / Salary: $75,000 - $78,000