Executive Producer

ABOUT USFor a complete understanding of this opportunity, and what will be required to be a successful applicant, read on.Total Management Group is widely recognised as a world-leading provider of event and travel solutions. We are currently seeking a motivated candidate to join our fast-growing Events division, Total Management Events.With a wealth of experience behind us, synergistic supporting services and our company values Total Management Events offers a service that is uncompromised in delivering seamless, well considered, high quality event solutions to global corporate clients, leading brands, and industry names.At Total Management Group you have the opportunity to join a creative and dynamic team, providing unique and personalised experiences, elevating the ordinary and striving for excellence.ROLE OVERVIEWAs Executive Producer, you will lead the successful delivery of events across our key accounts, while managing and inspiring the events team to drive exceptional outcomes. This hands-on, multifaceted role offers the opportunity to create innovative concepts, oversee large-scale budgets, and shape the future of our event portfolio.You will play a pivotal role in strategic business development, including onboarding new accounts and strengthening relationships with our existing clients while also taking active hands-on leadership for our most important event projects. By thinking creatively and proactively, you will contribute to the growth of the business, providing valuable support to the leadership team and fostering collaboration across departments.Your focus will be on ensuring seamless project delivery, maintaining high levels of customer satisfaction, and tailoring solutions to meet client needs. Through building strong relationships and gaining a deep understanding of client requirements, you will overcome challenges and consistently deliver first-class service that sets us apart.B2B Focused:The Executive Producer for Live Event Delivery is a senior leadership position responsible for supervising and coordinating all aspects of large-scale B2B live events from conception to flawless execution within our experiential marketing agency. This role emphasizes the strategic planning, execution, and successful delivery of complex projects. The Executive Producer serves as the primary strategic client liaison, overseeing large project teams, developing innovative ideas and concepts, crafting executable plans, managing significant budgets, overseeing operations, managing project timelines, directing staff, and coordinating technical and production teams. They are the ultimate owner of the project lifecycle, from conceptualization through post-event analysis, ensuring all facets are meticulously managed and flawlessly executed to deliver exceptional client satisfaction.SKILLS & ATTRIBUTESMinimum of 10+ years of progressive experience in live event production and management, with at least 4 years in a senior leadership or executive Producer role.Proven track record of successfully delivering large-scale B2B events, (e.g., conferences, product launches, corporate meetings, galas, festivals) with significant budgets.Minimum of 5-7 years of management or supervisory experience in a leadership role within an agency or similar fast-paced environment.Demonstrated expertise in all phases of event production, including concept development, design, technical production, logistics, and on-site execution.Extensive experience in client relationship management, negotiation, and contract administrationCrafting comprehensive proposals and delivering creative, compelling client pitches.Participate in business development activities, including client pitches and proposal development, leveraging expertise to secure new projects.Proven expertise in managing RFPs with precision and professionalism.Strong knowledge of AV and production processes to ensure seamless event execution.Technical Proficiency: Strong understanding of current and emerging event technologies, audiovisual technology, staging lighting sound and virtual/hybrid event platforms.Exceptional skills in event operations, including the implementation and execution of efficient processes.In-depth understanding of global venues, complemented by excellent research capabilities.Demonstrated expertise in managing complex, large-scale budgets (over $3M) across multiple currencies.Develop, manage, and meticulously monitor comprehensive event budgets ranging from [$1Mto $8M+], ensuring financial viability and profitability for each project.Oversee all financial aspects, including proposal development, cost estimation, vendor negotiation, contract review, invoice approval, and final reconciliation.Implement robust cost-control measures without compromising quality or client objectives.Provide regular financial reporting and forecasting to internal stakeholders and clients including forecasting, cost control, P&L responsibilityProficiency in forecasting and revenue projection to support strategic planning.Expertise in business development, including identifying new opportunities, nurturing client relationships, and driving revenue growth.Commitment to maintaining and enhancing company standards, ensuring brand consistency internally and externally.Exceptional time management, problem-solving, and organizational skills.Ability to anticipate needs, prioritize tasks effectively, and meet tight deadlines.Proactive and adaptable with a "can-do" attitude and willingness to take initiative.A creative and structured mindset that thrives under pressure.Focus on delivering outstanding customer experiences with a dedication to exceeding expectations.Strong line management skills, with experience leading teams of 4 or more.Lead, mentor, and inspire a diverse team of event professionals, (in line management and on projects) including Producers, Project Managers, Technical Directors, and event staff, fostering a collaborative and high-performance environment.Define project scope, goals, and deliverables in collaboration with senior management and clients.Develop and oversee detailed project timelines, resource allocation plans, and critical path schedules.Conduct regular team meetings to ensure alignment, track progress, identify risks, and implement mitigation strategies.Arbitrate conflicts, resolve issues, and make critical decisions to keep projects on track and within budget.Excellent written and verbal communication skills, with fluency in English essential; proficiency in additional languages is an advantage.Advanced proficiency in IT tools, including Microsoft Word, Excel, Salesforce, and PowerPoint.THE IMPACT YOU CAN HAVEBuild and Strengthen Relationships - As the cornerstone of all new and existing relationships, you'll cultivate trust and collaboration with clients, partners, and stakeholders. Your ability to multitask and excel in a fast-paced environment ensures the seamless delivery of projects, even under tight deadlines.Lead with Adaptability and Efficiency - By proactively addressing challenges and inspiring your team, you will guide the company toward achieving its strategic goals. Your leadership sets the tone for operational excellence and continuous improvement.Drive Business Development and Customer Experience - Possessing a results oriented approach, you will identify growth opportunities, exceed targets, and elevate the customer and client journey. Your commitment to delivering exceptional experiences will leave a lasting impression and amplify the company's success.WHY TOTAL MANAGEMENTWe strive to be an equal opportunity employer, providing career development and growth with competitive salaries. xhyhwjd We have an employee focused culture and an active employee engagement. Recognised as one of The Sunday Times Best Places to Work 2024.WHAT IS ON OFFERCompetitive salary22 days PTO plus 11 federal holidaysHybrid working, 4 days in the office and 1 day from homeAdditional 14 days per year work from home401KMedical, Dental and Vision benefitsPreferential Travel RatesMonthly Pay Day Meals & Company Socials