Office Specialist (Special Education) (Transfer Only)

Office Specialist

Under direction provides a variety of responsible and technical clerical support services involving complex and diverse activities; coordinates communication between administrators, District and site personnel, parents, students and the general public.

Essential Job Functions:

• Assists administrative personnel, general public, public agencies, parents and employees for the purpose of providing support, information and backup of assignments and coordinating activities.
• Composes materials and documents (e.g. correspondence, memos, charts, forms, requisitions, schedules, agendas, minutes, etc.) for the purpose of providing documentation and communicating information to school and district personnel, the public, etc.
• Evaluates situations involving staff, public, etc. for the purpose of taking appropriate action and/or directing to appropriate personnel.
• Handles funds (e.g. petty cash, activity funds, testing funds, fees etc.) as may be required for the purpose of recording receipts and reconciling expenses; and, ensuring compliance with district financial and legal requirements.
• Maintains files and records (i.e. attendance records, testing results, requisitions, purchase orders, supply inventory, etc.) for the purpose of ensuring accuracy, proper documentation and availability of required information.
• Monitors various assigned activities (e.g. program budgets, emergency cards, registration, absence verification, security radios, scheduling, vendor lists, requisition logs, purchase orders, etc.) for the purpose of ensuring efficiency of office and compliance with established guidelines and financial, legal, and/or administrative requirements.
• Processes materials and documents (e.g. enrollments, district forms, schedules, agendas, conference requests, mail, applications, claims, attendance reports, class lists, etc.) for the purpose of disseminating to appropriate parties.
• Responds to inquiries of administrators, the general public, and/or students, etc. for the purpose of providing information and/or direction as may be required.
• Schedules meetings, appointments, etc. for the purpose of maximizing efficiency of workforce and meeting operations requirements.
• Supports assigned administrative personnel for the purpose of assisting them with their job functions of maintaining overall site operations.

Other Job Functions:

• Administers first aid and assists with medication for the purpose of meeting health care needs.
• Attends meetings as needed for the purpose of conveying and/or gathering information required to perform functions.

Essential Job Requirements - Qualifications:

• Skills, Knowledge and/or Abilities Required: Ability to operate standard office equipment. Ability to utilize pertinent software applications. Ability to perform standard clerical and secretarial procedures. Ability to perform standard bookkeeping/accounting procedures. Ability to communicate with persons of varied cultural and educational backgrounds. Ability to perform basic first aid. Ability to plan and manage projects. Ability to prepare and maintain accurate records.
• Physical Requirements: The Office of Classified Personnel Services embraces the Americans with Disabilities Act (ADA). The requirements of the position are maintained in the Personnel Department; and, individuals shall be able to perform the essential functions of the position.
• Education Required: High School graduate or equivalent and three (3) years increasingly responsible clerical and secretarial experience.
• Licenses, Certifications and Testing Required:
  • Must possess or have the ability to obtain valid First Aide Certificate within 90 days after initiation of employment.
  • Fingerprint/criminal justice clearance.
  • Tuberculosis clearance.
  • Written examination.
  • Typing examination at 50 net words per minute from clear copy.