Accounts Receivable Specialist

WHO WE ARE We are Paris Brothers, a privately held industry leader committed to excellence in all that we do. A diversified manufacturer and distributor of specialty food products, premium specialty coffee, and third-party logistics (3PL), we believe we make the world in which we participate better, especially for our wonderful customers GENERAL SUMMARY The Accounts Receivable Specialist is responsible for managing and processing all incoming payments, maintaining accurate customer account records, and supporting the cash flow operations of Paris Brothers. This position plays a critical role in ensuring timely and accurate billing, collections, and account reconciliation. The Accounts Receivable Specialist works closely with internal departments and external customers to resolve billing discrepancies, apply payments accurately, and maintain the integrity of the company’s accounts receivable subledger in accordance with generally accepted accounting principles (GAAP) and company policy. ESSENTIAL DUTIES & RESPONSIBILITIES Maintain accounts receivable records to ensure aging is up to date, credits and collections are applied, and uncollectible amounts are accounted for Generate, review, and distribute accurate customer invoices in a timely manner; ensure all billing information is complete and correct prior to issuance. Post and apply customer payments — including checks, ACH, wire transfers, and credit card transactions — to the appropriate accounts in the accounting system. Monitor and manage the accounts receivable aging report; follow up on outstanding invoices via phone, email, or written correspondence in a professional and timely manner. Investigate and resolve billing discrepancies, short payments, and customer disputes by coordinating with sales, customer service, and other internal departments. Prepare and send monthly customer statements; communicate account balances and payment terms clearly and professionally. Process and reconcile daily cash receipts; prepare bank deposits as required. Assist with month-end and year-end close processes, including AR subledger reconciliation to the general ledger and related reporting. Maintain accurate and up-to-date customer account information within the accounting and ERP systems. Identify and elevate delinquent accounts to management or third-party collections as appropriate, in accordance with company policy. Respond promptly to customer inquiries regarding invoices, payment status, and account balances in a courteous and professional manner. Assist in the development and documentation of AR procedures and support continuous process improvement initiatives. Support external audits by providing requested documentation, records, and reconciliations as needed. Perform other duties and special projects as assigned by the Accounting Manager. Required Education and Experience High school diploma or equivalent Associate degree in accounting, finance or related degree preferred but not required. Minimum of two (2) to three (3) years of accounts receivable, billing, or related accounting experience required. Experience with accounting software or ERP systems (e.g., Sage, QuickBooks, NetSuite, or equivalent) required. Proficiency in Microsoft Office Suite, with intermediate to advanced Excel skills (pivot tables, VLOOKUPs, and formulas). Experience in a distribution, food service, or consumer goods environment is a plus. An equivalent combination of training, education, and experience that provides the required skills, knowledge and abilities may be considered. COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES Knowledge of: Full-cycle accounts receivable processes, including invoice generation, payment application, collections, and reconciliation. Credit and collections regulations Month-end and year-end close procedures as they relate to the AR function. Internal control frameworks and best practices for financial accuracy, cash handling, and fraud prevention. ERP and accounting software systems and their integration with the general ledger. Microsoft Office Suite applications, with working knowledge of Excel for data analysis and reporting. Skill in: Accurately processing high volumes of financial transactions, including payment posting and invoice generation, with minimal errors. Analyzing and reconciling complex account discrepancies and researching root causes in a timely manner. Communicating professionally with customers and internal stakeholders through written and verbal channels. Organizing and prioritizing multiple tasks and competing deadlines effectively in a fast-paced environment. Operating accounting and ERP software systems; performing data entry with high accuracy. Preparing and interpreting financial reports, spreadsheets, and aging analyses. Problem-solving and exercising sound judgment in dispute resolution and collections follow-up. Ability to: Exercise sound professional judgment and maintain confidentiality with sensitive financial data and customer information. Work independently with minimal supervision while also contributing effectively as a collaborative team member. Adapt to changing priorities, processes, and systems in a dynamic work environment. Build and maintain positive working relationships with customers, vendors, and internal stakeholders across departments. Meet strict deadlines, particularly during period-end close and audit periods, with consistent accuracy. Continuously learn and apply new accounting practices, technologies, and industry developments. Identify process inefficiencies and proactively recommend improvements to accounts receivable workflows. POSITION TYPE AND EXPECTED HOURS OF WORK May work in a normal office environment and/or remote office as approved. Will sometimes be required to work and/or attend meetings. Monday through Friday 8am until 5pm, with flexibility Additional hours may be required during month-end close, year-end close, audit periods, or other critical financial reporting timelines. TRAVEL Occasional travel within the metropolitan area may be required. WORKING CONDITIONS & PHYSICAL DEMANDS This position is relative free from unpleasant environmental conditions or hazards and minimal physical effort. Incumbents may be required to exert up to up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and/or up to 10 pounds of force constantly having to move objects. *Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.* BENEFITS INCLUDE: Medical Insurance Dental Insurance Vision Insurance Health Savings Account (HSA) Life Insurance Short-Term Disability Long-Term Disability 401(k) w/company matching Paid Time Off (PTO) Paid Holidays EEO STATEMENT Paris Brother Inc. is an equal-opportunity employer and a drug free workplace. Offers of employment are contingent upon successful completion of a criminal background check and a pre-employment drug screening, which includes testing for marijuana (THC), consistent with federal contractor requirements. Pay: $23.00 - $27.00 per hour Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance Work Location: In person #J-18808-Ljbffr