Assistant Property Manager

Assistant Property Manager

Pay Rate: 20-21/HR on W2 Location: 301 Hillsborough St, Raleigh Hours: M-F 8-5 Assignment Duration: October 18th- Through March 15th

Team Overview: 5 person team in building HM, Assistant Manager

Resource's typical working day:

• Help pay invoices
• Accounts payable
• Keeping service contracts
• P2P for processing of payables for the building
• Creating a service contract
• Preparing a lease abstract
• Doing the manual bill forms for recurring monthly charges tenant and vendor correspondence
• Collect COI
• Help maintain PM book
• Getting the 2027 tax and expenses properly booked to the tenants
• Send invoices to P2P for uploading, code with proper GL and detailed description
• Confirm utility invoices (water/sewer/irrigation/electric/gas if applicable) are being received and uploaded in P2P monthly (they should be on auto draft) and update spreadsheet tracker, code invoices and add descriptions -start/stop vacant utility services as needed
• Create service contracts in P2P
• Prepare lease abstracts and send to Manager in Pulse
• Prepare MBF's, reoccurring charges, FIF's, etc. in Pulse and send to Manager for review/approval
• Generate tenant billback packages
• Collect, maintain and track COI's (tenant and vendor) -ensure they are compliant with COI requirements in the PMA and leases
• Collect W-9s from new vendors, prepare VMA requests
• Maintain PM books
• Work with PM to ensure PULSE compliance
• Tenant and vendor correspondence as needed -schedule vendor after PM signs contracts -Default letters, OPX estimate and recon letters, etc.
• Meet with PM on the 10th of the month to review AR -follow up with tenants on outstanding balances
• Other tasks as assigned

Must Have Skills:

• Some level of commercial property management experience
• Property management account
• Experience with MRI- proficient understanding
• Understanding of property level accounting works

Nice to have skills:

• Attention to detail

Years of Experience: 1-2 years of experience

Understands fundamentals of how a commercial building operates

Education Bachelor's Degree

Software skills: MS Office Suite

Interview Process: Virtual, onsite

Screening Question: Describe your experience with MRI