Placement Coordinator

Placement Coordinator

We're committed to bringing passion and customer focus to the business.

Founded in 2003 and unified under the Trio Workforce Solutions brand in 2025, Trio brings decades of staffing, workforce strategy, and technology expertise together under one purpose: smarter workforce management.

Recognized by Everest Group as a 2025 Major Contender and Star Performer for VMS and MSP capabilities, Trio delivers a transparent, technology-driven approach to workforce strategy. Through proprietary solutions like Trio VMS, the Locums module, and Trio Shifts, we help healthcare organizations centralize operations, reduce labor costs, and expand access to quality providers nationwide.

The Placement Coordinator plays a critical role in supporting provider placement operations and ensuring seamless execution of supplemental staffing assignments nationwide. This position partners closely with the Relationship Manager (RM) to facilitate successful provider/clinician placements, maintain data accuracy within the Trio system, and support agency and client communications throughout the assignment lifecycle.

The Placement Coordinator serves as a central operational contact for agencies and clients, ensuring timely submissions, interview coordination, assignment confirmations, schedule management, and documentation compliance. This role requires strong organizational skills, attention to detail, process ownership, and a customer-service mindset to drive operational efficiency and client satisfaction.

Principal Responsibilities:

Clinician/Provider Placement & Submission Management

• Build, maintain, and update job requisitions within Trio, ensuring all job details are accurate, complete, and current (rate types, certifications/licenses, shift/schedule details, open dates, contact notes, etc.).
• Manage the name-clear process to confirm candidate eligibility and prevent duplicate submissions.
• Prepare and submit candidate presentations to clients, ensuring:
• Accurate rate types and shift types
• Required certifications and licenses
• Travel reimbursement details (if applicable)
• Compliance with all client-specific requirements
• Review and process candidate submissions for open positions.
• Serve as a key point of contact for agency partners regarding job openings, submission status, and client feedback.
• Conduct follow-ups with agencies and candidates to confirm interview availability, acceptance, and next steps.

Interview & Offer Coordination

• Coordinate and schedule interviews between clients and candidates.
• Ensure timely communication and follow-up throughout the interview and offer process.
• Assist in processing candidate offers and confirming assignment details.

Assignment & Schedule Management

• Generate and distribute Assignment Confirmations (Confirmation Letters).
• Create initial confirmation letters.
• Add, remove, or cancel shifts as needed.
• Ensure accurate rate types, pay rates, and shift details.
• Send confirmations for required signatures.
• Share responsibility for shift management and assignment extensions for supplemental staff.
• Assist in building, expanding, or updating schedules, including adding or removing coverage dates.
• Track and verify timesheets to ensure accurate billing and payment processing.
• Distribute timesheets to appropriate client and agency contacts for signature.

Systems & Data Management

• Maintain accurate order entry and candidate records within Trio.
• Ensure documentation compliance and data integrity throughout the placement lifecycle.
• Monitor open dates, job status updates, and workflow timelines to support productivity goals.

Client & Internal Partnership

• Be client- and vendor-facing in day-to-day placement activities.
• Join client and agency partnership calls alongside the RM/PM team as needed.
• Support the Relationship Manager by:
• Communicating updates
• Resolving process-related issues
• Managing client-related responsibilities in the RM's absence
• Provide administrative support across the organization as needed to support operational success.

Education:

• A High School Diploma or GED is required.
• A Bachelor's degree in any field is preferred.

Required Experience:

• Strong customer service orientation and professional communication skills.
• Exceptional organizational skills with strong attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to learn new systems and processes quickly.
• Ability to work independently, maintain focus, and meet productivity expectations.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office and database/ATS systems.

Preferred Experience:

• Relevant healthcare staffing or workforce solutions experience.
• Experience working with staffing systems such as Trio or similar platforms.
• Experience supporting hospital-based supplemental staffing.

Compensation:

• This position offers a base salary of $50,000.00.

Work Location:

• This position is open to fully remote candidates.

Qualified candidates must possess the physical and mental abilities necessary to perform the job's essential functions, with or without reasonable accommodation. Specific requirements may vary depending on the nature of the position. Applicants should be prepared to discuss their ability to meet these requirements during the interview process. A detailed job description outlining the physical and mental demands of the role will be provided upon request.

All AHSG companies, AHS Staffing, AHSA, and Trio Workforce Solutions are equal employment opportunity employers.