Program Assistant

Program Assistant for USC Department of Anesthesiology, Nurse Anesthesia Program

USC Department of Anesthesiology, Program of Nurse Anesthesia is seeking a highly organized, detail-oriented Program Assistant to support the day-to-day operations of a dynamic graduate-level program. This individual will play a key role in coordinating administrative functions, supporting student clinical scheduling, and ensuring efficient program operations in collaboration with faculty and staff.

Essential job duties include, but are not limited to:

• Coordinate and manage nurse anesthesia student rotation schedules.
• Collaborate with the clinical site on student credentialing
• Maintain and track student case logs and related documentation
• Organize and prepare application files for program admission
• Coordinate admission, orientation, and graduation processes
• Support program operations through ongoing administrative duties, including document preparation, correspondence, and recordkeeping
• Collaborate closely with a second administrative assistant to ensure continuity and efficiency of workflow
• Manage multiple projects simultaneously and prioritize tasks in a fast-paced academic environment
• Facilitate communication among the program, students, faculty, clinical training sites, and other stakeholders.
• Assist with budget tracking, including reviewing and interpreting budget ledgers
• Utilize and adapt to various scheduling systems and program-specific applications
• Provide general support to the Program Director and Assistant Program Director

Required Qualifications:

• Bachelor's degree (BA or BS required) & 1 year of related work experience
• Strong proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint)
• Demonstrated experience with scheduling systems and calendar management
• Ability to interpret basic budget or financial ledger information
• Excellent organizational skills with the ability to manage multiple ongoing projects
• Strong attention to detail and problem-solving skills
• Effective written and verbal communication skills
• Ability to work collaboratively in a team-based environment

Preferred Qualifications:

• 2+ years of related work experience
• Experience in an academic or healthcare setting
• Familiarity with clinical scheduling or healthcare education programs
• Experience with database management or student information systems

Follows established USC and department policies, procedures, objectives, performance improvement, attendance, safety, environmental, and infection control guidelines, including adherence to the workplace Code of Conduct and Compliance Plan.

This position is hybrid on-site and employee must report to work at the USC Health Science Campus in Los Angeles, CA when scheduled. Work hours and on-site days may be subject to change depending on business needs.

The hourly rate range for this position is $26.75 - $28.85 . When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

This position reports to the Program Director and/or Assistant Program Director and works closely with program faculty, staff, and students.

Minimum Education: Bachelor's degree, Combined experience/education as substitute for minimum educationMinimum Experience: 1 year, Combined education/experience as substitute for minimum experienceMinimum Field of Expertise: Administrative support services

USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying.

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at View phone number on click.appcast.io, or by email at View email address on click.appcast.io . Inquiries will be treated as confidential to the extent permitted by law.

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