Accounting & Office Administrator

Job Description

Job Description

Accounting & Office Administrator

Location: Millsap, Texas
Company: Encore Oilfield Services, LLC

Encore Oilfield Services, LLC is seeking a highly organized, dependable, and personable Accounting & Office Administrator to join our team in Millsap, Texas .

This is a hands-on, multifaceted position for someone who enjoys variety and can confidently move between accounting tasks, administrative responsibilities, and helping keep the office running smoothly. The ideal candidate is professional, friendly, detail-oriented, dependable, and comfortable wearing many hats.

This position will work closely with management and the accounting team while also serving as one of the first points of contact for customers, vendors, employees, and visitors.

• Assist with Accounts Payable (AP) and Accounts Receivable (AR) functions.
• Provide administrative support related to payroll and other accounting processes.
• Perform accurate data entry and maintain financial and administrative records.
• Organize and maintain accounting documents, records, and files.
• Prepare reports, spreadsheets, correspondence, and other financial or administrative documents.
• Assist with tracking and maintaining accurate accounting information.
• Provide general administrative and accounting support to management and the accounting department.
• Assist with special accounting projects and other duties as assigned.
• Maintain confidentiality when handling financial, employee, and company information.

• Answer and direct incoming phone calls in a professional and friendly manner.
• Greet customers, vendors, employees, and visitors upon arrival.
• Serve as a welcoming and professional representative of Encore Oilfield Services.
• Manage incoming mail, packages, and general correspondence.
• Assist with scheduling meetings and coordinating office activities.
• Maintain an organized, professional, and welcoming reception and office environment.
• Assist with company communications and general administrative needs.
• Support management with projects, correspondence, reports, and special assignments.
• Help ensure day-to-day office operations run efficiently and professionally.
• Maintain a high level of discretion and confidentiality regarding company and employee information.

• Previous experience in accounting, bookkeeping, office administration, or a related role.
• Strong attention to detail and excellent organizational skills.
• Comfortable working with numbers and financial information.
• Strong computer skills, including Microsoft Excel and Outlook.
• Excellent verbal and written communication skills.
• Professional, friendly, and confident demeanor.
• Ability to interact comfortably and professionally with customers, vendors, employees, management, and executives.
• Ability to prioritize multiple responsibilities and remain organized in a fast-paced environment.
• Strong problem-solving skills and good judgment.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Dependable, self-motivated, and willing to take initiative.

• Experience with Accounts Payable, Accounts Receivable, payroll, or general accounting functions .
• Experience working in a manufacturing, oil and gas, or industrial environment.
• Experience with accounting or ERP software.
• Experience supporting multiple departments or company leadership.
• Previous experience in a receptionist, administrative assistant, accounting clerk, or office coordinator role.

• Microsoft Excel and Microsoft Outlook
• Data entry and financial recordkeeping
• Accounts Payable and Accounts Receivable processes
• Basic accounting principles
• Document and file management
• Report and spreadsheet preparation
• General office and administrative systems
• Ability to learn new software and company processes quickly

You don't have to know everything coming into the position. We value someone who is smart, dependable, willing to learn, and not afraid to jump in and help wherever needed.

This position requires someone who can recognize what needs attention and take initiative without needing to be told what to do every minute of the day. Some days may involve assisting with invoices, accounting records, or payroll-related tasks. Other days may involve answering phones, greeting customers, helping management with a project, or handling an administrative task that needs attention.

No two days will necessarily look the same—and that's part of what makes this position unique.

• Ability to sit, stand, and move throughout an office environment for extended periods.
• Ability to regularly use a computer, telephone, copier, printer, and other office equipment.
• Ability to occasionally lift and carry office supplies, packages, or documents.
• Ability to maintain a professional and organized work area.
• Ability to move between office areas and other company facilities as needed.

• Primarily office-based in Millsap, Texas .
• Professional, team-oriented work environment.
• Regular interaction with employees, management, customers, vendors, and visitors.
• Fast-paced environment requiring the ability to manage multiple priorities.
• Occasional interaction with shop and operational areas may be required.
• Must maintain professional conduct and appropriate confidentiality at all times.

• 401(k) with company matching
• Health insurance
• Dental insurance
• Vision insurance
• Health Savings Account (HSA)
• Life insurance
• Voluntary Short-Term Disability insurance
• Voluntary Long-Term Disability insurance
• Paid Time Off (PTO)

Employment is contingent upon successfully passing a post-offer drug screen and background check .

The level at which a candidate is hired will depend on their skills, qualifications, and relevant experience .

Encore Oilfield Services, LLC is an Equal Opportunity Employer (EOE) . We are committed to providing equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other legally protected status.