Event Coordinator

Job Description

Job Description

We are seeking an organized and enthusiastic Event Coordinator to support the coordination and execution of in-person promotional events and customer engagement activities. This position involves preparing event materials, organizing daily promotional activities, and ensuring that brand representatives have the resources and information needed to engage effectively with prospective customers.

The ideal candidate is detail-oriented, adaptable, and comfortable balancing event coordination with direct customer interaction. This role requires strong communication skills, effective time management, and the ability to collaborate with team members to ensure promotional activities run smoothly while supporting brand awareness and customer acquisition objectives.

Primary Responsibilities

• Coordinate daily preparations for scheduled promotional events and marketing activities.

• Assist with organizing event schedules, assignments, and operational priorities.

• Prepare promotional materials, product information, and customer engagement resources.

• Support the setup and organization of designated promotional areas.

• Ensure event displays and informational materials follow established brand guidelines.

• Communicate event objectives, promotional details, and daily updates to team members.

• Coordinate with colleagues to ensure appropriate coverage during promotional activities.

• Welcome attendees and provide information about represented products and services.

• Assist with customer engagement and product presentations when needed.

• Explain current promotional offerings and relevant product information accurately.

• Help maintain an organized and professional environment throughout event activities.

• Monitor promotional materials and coordinate replenishment of supplies.

• Address routine event-related questions and operational needs.

• Support customer registration and information collection when applicable.

• Track event participation, customer interactions, and promotional activity when required.

• Gather attendee feedback and communicate relevant observations to the team.

• Assist with identifying opportunities to improve event organization and customer engagement.

• Coordinate the organization and storage of promotional materials following events.

• Maintain familiarity with current marketing campaigns, products, and event procedures.

• Participate in campaign briefings, team meetings, and product training sessions.

• Follow established company procedures for event operations and customer interactions.

• Complete additional event coordination and promotional support responsibilities as assigned.

Requirements

• High school diploma or equivalent required.

• Previous experience in event coordination, promotions, marketing, hospitality, or another customer-facing environment preferred but not required.

• Strong organizational and time management skills.

• Excellent verbal communication and interpersonal abilities.

• Ability to coordinate multiple responsibilities and manage changing priorities.

• Strong attention to detail and dependable follow-through.

• Comfortable working in active, customer-facing event environments.

• Ability to communicate promotional information and event instructions clearly.

• Strong teamwork and ability to coordinate effectively with colleagues.

• Practical problem-solving skills and adaptability during scheduled activities.

• Comfortable assisting with product presentations and customer engagement.

• Willingness to learn new products, campaigns, and event procedures.

• Basic computer skills and familiarity with standard workplace applications.

• Ability to maintain accurate records and organize event-related information.

• Professional, approachable, and dependable work ethic.

Benefits

• Comprehensive onboarding and event-specific training.

• Supportive and collaborative team environment.

• Ongoing training in event coordination, promotional marketing, and customer engagement.

• Regular team activities and company events.

• Employee recognition initiatives.

• Opportunities to develop organizational, communication, and event support skills.

• Established materials and resources to support daily promotional activities.

Hoboken, NJ