Administrative Assistant

Administrative Assistant Position

Our hospital provides high-quality care that transforms the lives of those living with disabling injuries and illnesses. We distinguish ourselves through our commitment to excellence, to our patients, to our employees, and to the communities we serve.

We're excited to announce the grand opening of ClearSky Rehabilitation Hospital of Eau Claire—coming December 2026!

Are you an organized and detail-oriented professional looking to make a meaningful impact? Join us at our brand-new, state-of-the-art facility, where you'll play a key role in supporting hospital operations and ensuring a seamless experience for patients and staff.

The Administrative Assistant is responsible for multiple areas of secretarial/administrative duties that are primarily for senior management. This position must integrate company values into daily practice.

Minimum Education & Experience:

• Two years' experience as an administrative assistant at executive level or executive secretarial level in a hospital administrative environment preferred.

Here's what we offer:

• Competitive pay
• Generous benefits
• Tuition reimbursement & student loan repayment
• Career advancement programs
• An inclusive, supportive culture
• Exciting opportunities for growth

Essential Functions:

• Provides administrative support for the CEO and other senior management members.
• Coordinates Physician/Provider onboarding and training sessions in a timely manner once Governing Body has approved the credentialing file.
• Serves as initial point of contact for administrative area.
• Screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate. May review executive e-mail to monitor status of obligations.
• Coordinates, schedules, and prioritizes appointments, meetings and hospital related obligations and communicates to appropriate staff.
• Organizes materials for executives and provides frequent briefing/communication to CEO and other senior management members regarding updates or priority concerns.
• Coordinates agenda items, preparation and distribution of meeting materials, travel, room reservations, equipment, and food and refreshment arrangements as requested.
• Records, transcribes, and distributes minutes, ensuring that master files are maintained.
• Organizes and produces reports, forms, minutes, and memoranda of highly confidential, specialized, and recurrent nature.
• Establishes systems for tracking and/or following up on correspondence, reports, check voucher requests, expense reports, purchase order requests, work orders, performance evaluations, and other documents of a time-sensitive and/or confidential nature, as assigned.
• Maintains organizational policy and procedure books and manuals.
• Performs other duties as assigned to support overall effectiveness of the organization.

Minimum Job Requirements

Required Licenses, Certifications, and/or Documentation:

• Must maintain acceptable driving record, current driver's license, and insurability.

Required Knowledge, Skills, and Abilities:

• Demonstrates proficiency in MS Office software, including Excel, Word, Outlook, and PowerPoint.
• Demonstrates critical thinking skills.
• Demonstrates strong organizational and time management skills.
• Ability to prioritize, meet deadlines, and complete complex tasks.
• Ability to maintain quality and safety standards.
• Ability to maintain proper levels of confidentiality.
• Ability to work closely and professionally with others at all levels of the organization.
• Effective written and verbal communication skills.

Physical Requirements Over the Course of a Shift:

• A significant amount sitting.
• Lifting/exerting of up to 25 lbs.
• Sufficient manual dexterity to operate equipment and computer keyboard.
• Close vision and the ability to adjust focus.
• Ability to hear overhead pages.