Transit Contract Specialist

Join Us!

The Honolulu Authority for Rapid Transportation (HART) is the public transit authority responsible for planning and constructing Skyline, Honolulu's rail transit system. It is the first fully automated, driverless urban light metro system in the United States and represents the largest public infrastructure project in the history of Hawaii.

HART is seeking an experienced Transit Contract Specialist to join our Procurement and Contract Administration team. This critical role ensures compliance, with state and federal regulations, in all procurements, and manages contract requirements effectively. The Transit Contract Specialist will report to the Deputy Director of Procurement and Contracts and plays a critical role in managing change orders across multiple HART contracts.

Job Duties & Responsibilities

Supervision and Leadership: Lead a team responsible for processing contract change orders, while upholding HART's change order management procedures and compliance standards.

• Change Order Review : Oversee the review of change order documentation for completeness and accuracy, verifying that all changes align with the approved project baseline, including design and construction documents such as standard plans, design criteria, and specifications.
• Collaboration : Work closely with project managers to analyze the impact of change requests on various project contracts. Prepare and present change order analysis, alternatives, risks, and recommendations.
• Document and Reporting : Assist in the preparation of necessary documentation to complete contract change orders and obtain required approvals. Develop reports using PowerPoint, Excel, Word and other software as required.

Minimum Requirements

• Education : A combination of education and experience substantially equivalent to graduation from an accredited college or university with major work in business or public administration, marketing, economics or a related field; and
• Experience : At least three years of professional experience in centralized purchasing, standards, and specifications development activities.
• Knowledge of :
• Governmental purchasing principles, policies, and procedures, including those of the Purchasing Division, the Revised Charter of the City and County of Honolulu, and relevant ordinances governing procurement for various types of goods and services.
• Procurement methods, including sourcing strategies and supplier evaluation, for a wide range of goods and their sources of supply.
• Interviewing techniques, research principles, and methods for gathering and analyzing data related to procurement and contracts, along with effective report writing to document findings, evaluate vendor performance, and provide actionable insights for informed purchasing decisions.

• Ability to :
• Effectively draft technical, complex specifications and implement procedures for special studies.
• Evaluate the quality and suitability of commodities and services and revise purchasing specifications to meet intended purposes at the lowest cost.
• Conduct complex research and analyze market conditions, price trends, and appropriateness of bids.
• Interpret policies, laws and ordinances related to government purchasing; prepare clear, concise reports.

• Physical Requirements: Candidates must meet the health and physical condition standards necessary and proper for performing the essential duties of this position.

Benefits

HART is a part of the City and County of Honolulu, and employees enjoy a comprehensive benefits package provided by the City. This includes:

• Medical, prescription drug, vision, dental, and life insurance plans
• Generous vacation and sick leave, earning up to 21 days per year
• 13 paid holidays annually (14 days during election year)
• Retirement plan contributions through the Employees' Retirement System (ERS)
• Deferred compensation options to invest pre-tax income for retirement
• Flexible spending accounts for health and dependent care expenses
• Pre-tax transportation benefits, including TheBus and vanpool options
• Access to confidential counseling services through the Employee Assistance Program (EAP)
• Additional perks include training opportunities and employer-funded Holo Card for eligible employees to use on public transit
• Eligible for the Public Service Loan Forgiveness (PSLF) program, supporting employees dedicated to public service

Work Schedule and Location

• Schedule: Monday - Friday, 8-hour shift
• Location: The work for this position is conducted on-site at HART's offices, located in Honolulu, Hawaii 96813. Telecommuting is not currently available for this role.
• HART does not cover relocation costs. Candidates must be able to reliably commute or relocate to Honolulu by first day of employment.