Records/Information Governance Specialist

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.**Join our Information Governance team as an Information Governance Operations Technician located in our San Francisco or Silicon Valley office.**We are seeking a professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team.This role can be based in our San Francisco or Silicon Valley office on an in-office basis. This role reports to the Information Governance Operations Manager.**Position Summary**The Information Governance Operations Technician is responsible for performing general information management tasks including maintaining client information in both physical and electronic formats. The individual must have the ability to work in an organized, efficient manner with strong attention to detail, while working independently with minimal supervision. They should also be flexible to work overtime and travel between the Silicon Valley and San Francisco offices as needed.**Key Responsibilities*** Completes core information management services including: + Label review, validation, printing, and provision + Indexing material into RMS database + Location tracking, updating, and continuous review of accuracy of RMS + Onsite, offsite, and electronic collection audits + Processing collections for transfers for departing attorneys and clients + Coordinating pickups and deliveries from offsite storage vendors + Labeling and auditing of files under Ethical Wall or Legal Hold + Monitoring usage and compliance in electronic repositories + Locating and retrieving files in response to requests from authorized users* Generates routine and ad hoc reports from the Records Management database* Responds to end user questions, providing solutions that adhere to Information Governance policies and standards* Assists with office moves and movement of files* Monitors access to physical and electronic confidential information* Identifies non-compliance with Information Governance policies or practices and escalates as appropriate* Works with client teams and administrative personnel to build compliant workflows and practices* Actively participates in departmental projects and initiatives* Identifies and organizes content in electronic repositories* Participates in video meetings on camera* Performs other general administrative duties as assigned**Qualifications***Skills & Competencies** High attention to detail, outstanding organizational skills, and the ability to manage time effectively* Excellent interpersonal and communication skills (oral and written), and professional demeanor and presentation* Strong problem-solving skills, takes initiative and uses good judgment, and has excellent follow-up skills* Ability to work under pressure to meet strict deadlines, adapt to a fast-paced environment to achieve business goals and objectives* Highly motivated, self-starter who can work well under minimal supervision, as well as take a proactive approach in being team-oriented* Recognize confidential, sensitive, and proprietary information and maintain confidentiality* Ability to establish and maintain effective working relationships with all levels of the organization and collaborate well in a team* Commitment to continuous education and development within the discipline*Education & Prior Experience** High school diploma required; college degree is preferred* 1 to 3 years of information management experience, preferably in a law firm or other professional services firm*Technology** Proficiency with Windows-based software and Microsoft Word, Powerpoint, Excel and Outlook required* Experience with Records Management Systems such as FileTrail or LegalKEY is preferred* Excellent computer skills and the ability to learn new software applications quicklyThe expected pay range for this position is:$31.67 - $33.24 per hourActual pay will be adjusted based on experience, location, and other job-related factors permitted by law. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets.*Pursuant to the San Francisco Fair Chance Ordinance and the California Fair Chance Act, we will consider for employment qualified applicants with arrest and conviction records.*GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.**No Fees Required**: GT will **never ask for payment for work equipment or network access**. Also, there are no application fees. We do not ask for bank information or any form of monetary or financial compensation during the recruitment process. All job offers will be preceded by an interview with our hiring team.If you need a reasonable accommodation as part of the employment selection process, please contact us by sending an email to View email address on click.appcast.io. In your email please include a description of the specific accommodation you are requesting and a description of the position for which you are applying. If you have a disability that makes it difficult to express your interest in a job through our online application process, or if you require TTY/TDD assistance, please contact us to tell us about your needs. #J-18808-Ljbffr