Administrative Assistant

Job Description

Job Description

Position Title: Administrative Assistant

Location: Richmond, On-site

Schedule: 25 hrs/week

Benefits:

• Salary: $19.25-$22.25
• Over 5 weeks of Paid Time Off and Holiday Pay to use at your discretion
• 403(b) Retirement plan with company match and contribution
• Professional development opportunities

Summary:

The Administrative Assistant helps keep HumanKind’s Richmond location organized, welcoming, and running smoothly. From greeting visitors and coordinating meeting spaces to supporting fleet, facilities, supplies, and technology needs, this role brings together a variety of administrative responsibilities that make a meaningful difference in the day-to-day experience of our teams. If you enjoy staying organized, helping others, and keeping things moving behind the scenes, this is an opportunity to play an important role in creating an efficient and supportive workplace.

Success In This Role Looks Like:

• Providing a welcoming and professional experience for visitors, teammates, coworkers, supervisors, vendors, and other guests.
• Keeping meeting rooms and fleet vehicles organized and scheduled so staff have access to the resources they need.
• Supporting a safe, functional, and well-maintained workplace by coordinating maintenance, cleaning, technology, and equipment needs.
• Maintaining accurate inventory of office and cleaning supplies and ensuring materials are available when needed.
• Providing timely, flexible administrative support to Richmond programs and teams while handling financial transactions and other responsibilities accurately and confidentially.

Career Path:

This role offers opportunities for growth within administrative and operations management, as well as exposure to various departments in a mission-driven organization.

What You Bring To The Team:

• Strong administrative and organizational skills with the ability to manage both routine responsibilities and unexpected needs.
• Professional, respectful communication skills and a genuine commitment to providing excellent customer service.
• Comfort using Microsoft Office applications, including Word and Excel, along with the ability to learn new software and systems quickly.
• Strong attention to detail, particularly when working with schedules, inventory, financial transactions, mileage, and other records.
• Commitment to discretion and integrity when handling sensitive information.

Requirements for Consideration:

• Valid Drivers License and acceptable driving record.
• At least two years of experience in an administrative role.
• Proficiency in Microsoft Suite products. 
• Ability to complete, pass, and maintain background check clearances.

Why Join HumanKind: 

At HumanKind, your work has real impact. Whether you’re working directly with children and families or supporting programs behind the scenes, you’ll be able to see how what you do contributes to meaningful outcomes in your community.

We’re a mission-driven, growing organization where your role won’t feel small. You’ll have opportunities to learn, take on new challenges, and grow your career over time. Many of our team members expand their responsibilities or move into new roles as they develop.

You’ll also be part of a supportive, close-knit team that values collaboration, kindness, and showing up for one another. We work hard, but we also enjoy what we do—and who we do it with.

We Value:

• Actively working for equity and inclusivity, practicing humility and curiosity, taking responsibility, continuously evolving for change.
• Prioritizing caring for our people, fostering a nurturing environment, celebrating small wins, acknowledging challenges, embracing innovation and adaptability.
• Nurturing growth in ourselves and others, leveraging strengths, equipping with tools for success, fostering a positive learning environment.
• Staying mission-focused, serving with empathy, putting egos aside, upholding ethics, communicating openly, providing support, and encouraging feedback.

Additional Information

HumanKind is an equal opportunity employer committed to creating an inclusive and welcoming workplace for all employees and applicants.

HumanKind is a drug-free workplace. Employment is contingent upon successfully completing all required background checks and drug screening requirements.

While our recruitment platform may offer optional AI-based tools, HumanKind does not rely on artificial intelligence to evaluate, screen, or disqualify candidates. Every application is reviewed by our team, and applicants have the option to opt out of AI assessments at any time.