Bookkeeper / Executive Assistant

Rice Law is seeking a highly organized and detail-oriented Bookkeeper / Executive Assistant to work directly with the Managing Partner and take primary responsibility for the firm's day-to-day bookkeeping, financial administration, and executive support. This is a hands-on role for someone who is comfortable working with numbers, financial records, bank accounts, checks, deposits, invoices, and accounting systems, while also helping the Managing Partner stay focused on leading and growing the firm. Responsibilities: Perform day-to-day bookkeeping and maintain accurate financial records Record and categorize transactions in QuickBooks Reconcile bank and credit card accounts regularly Scan, record, process, and deposit incoming client and settlement checks Enter payments and financial information into the firm's case management and accounting systems Manage accounts payable and track recurring expenses Prepare checks and payments for approval/signature Maintain organized supporting documentation for all financial transactions Assist with month-end financial reporting and account reconciliation Work closely with the firm's CPA/accounting professionals and provide requested documentation Identify discrepancies and proactively work to resolve them Maintain strict confidentiality regarding firm, employee, client, and financial information Executive Assistance Provide administrative support to the Managing Partner Manage calendars, emails, meetings, and follow-up tasks Assist with special projects and day-to-day priorities Prepare correspondence and other business documents Handle confidential information with professionalism and discretion Office Administration Serve as a trusted administrative partner to the Managing Partner Help organize, prioritize, and follow up on outstanding projects and commitments Anticipate administrative needs and resolve routine issues without requiring constant direction Track follow-ups and make sure commitments and deadlines do not fall through the cracks Help protect the Managing Partner's time by handling administrative matters that do not require attorney involvement Qualifications 3+ years of experience in executive support, bookkeeping, office management, or a similar role Experience with QuickBooks or comparable accounting software preferred Strong organizational skills and exceptional attention to detail Excellent written and verbal communication skills Ability to manage multiple priorities in a fast-paced environment Proficiency with Microsoft Office (Gmail, Word, Excel) Experience in a law firm is a plus, but not required What We're Looking For The ideal candidate is someone who: Takes ownership and follows tasks through to completion Is dependable, organized, and highly detail-oriented Enjoys solving problems and improving processes Is comfortable handling confidential financial information Works well independently while supporting a collaborative team Wants to become a trusted member of a growing law firm This is an opportunity to become an integral part of our leadership team and help support the continued growth and success of Rice Law. If this sounds like you, we'd love to hear from you. #J-18808-Ljbffr Rice Law