Producer, Special Experiences

Our Opportunity GPJ is hiring a Producer for our Special Experiences team to join our growing team. This role is hybrid, requiring you to report on-site to one of the following office locations a minimum of 2 days/week: Los Angeles, San Francisco, or Las Vegas. Your Role You lead event production from beginning to end, covering discovery, design, development, delivery, post-event reporting, and budget reconciliation. You actively oversee the entire project, budget, and timeline, which includes managing event logistics, finances, fabrication, production schedules, vendor interactions, and creative deliverables. You serve as a primary point of contact for the client, managing the client relationship effectively. Vendor activity and relationships are under your management, including communication, selection, quotes/orders, invoicing, on-site planning, and general oversight. You lead on-site event delivery and provide support to the event lead as needed. Completing the closing and reconciliation process is a key responsibility, ensuring all aspects are addressed. You also contribute to mentoring and managing others within the team. You have the ability to consider the broader impact of decisions and advise on options based on the situation. Understanding and adhering to all GPJ workflow processes is part of your approach. You create event case studies to showcase our Special Experiences offerings, demonstrating our capabilities. Your Skills Mentor and manage others on Special Events team Builds full comprehensive budgets/estimates; manages/reconciles budget Able to identify and evaluate budget / financial issues Ability to understand on-site methodology, practices and requirements, as well as show and venue rules and regulations Strong proficiency in Microsoft Office software including PowerPoint, Word, Excel, Outlook Proficient with current software tools used in general business practice including WebEx, Smartsheet, Google Drive and associated programs Ability to write basic technical scope / brief to be provided to Technical Director and / or Technical Vendor for them to be able to further develop a production solution for the Producer to review/assess Read and understand a detailed technical scope / brief (developed by Technical Director) to ensure it is aligned with the overall vision and requirements for event delivery Drive new business objectives and be responsible for managing the RFP processes in collaboration with the Director of Special Events, Creative Director and Account Director - Act as point of contact for the team. Develop and drive RFP special event production responses, concept development, budget formation, RFP team coordination, timeline management, presentation writing and delivery of stand up presentation Drive special event production from client discovery and objective setting to creative inception and development, pre-show production management, onsite delivery and through post show production and wrap up Excellent communication and keeps team members and clients adhering to deliverables timelines Identifies risk and provides multiple in budget solutions Develop and maintain event decks including creative aspects like decor, look and feel, entertainment, activations as well as operational elements Food and beverage knowledge of menu design, staffing, placement, and presentation. Your Competencies Confidence: Know that you will succeed, when at times what is being suggested may not have been produced before. Have confidence that you have the team, data, tools and skills necessary to overcome obstacles. Working in close concert with strategy, creative, other production teams, and client teams to communicate all stages of the production process and get everyone to the end goal. Urgency: Decisive, responsive, and fast acting you achieve goals quickly both when working on your own and in collaboration with others. You demonstrate adaptability and agility when making on-the-spot decisions never sacrificing quality or work interactions. Cool under pressure. For the sake of time, you are able to eliminate unnecessary steps and use network resources to aid in project completion. Foster Innovation: Drive, develop, or support new and improved methods, products, procedures or technologies. Devise new approaches to make improvements or solve problems. You constantly challenge yourself to come up with ideas that are on strategy, innovative, and transformative, and authentic to the client’s brand. Relationship Builder: Develop, maintain and strengthen partnerships with others inside and outside the client organization. Identify new stakeholders, manage client expectations, define new business opportunities and deliver against clients’ needs while skillfully balancing the needs of the client and those of the agency. Relates well to all kinds of people, up, down, and sideways, inside and outside the organization; builds appropriate rapport,: builds constructive and effective relationships; uses diplomacy and tact; can diffuse even high-tension situations comfortably. Your Experience Experience & Education 5-8 years of experience 4 Year College Degree; preferred in Marketing/Advertising/Event Management/Business Administration, Hospitality, Communications, or related field Travel & Mobility Ability to travel as required - up to 20% Ability to work irregular hours in addition to normal business hours, to include nights, weekends and holidays as needed Your Impact In your role, you will have influence and responsibility over: Business Development Project Launch & Resource Management Strategy & Creative Development Estimating Change Order Management Procurement Management, Delivery/Deployment Invoicing, Project Financial Reconciliation & Close Salary Range: $80k - $110k Salary is dependent on a variety of factors including (but not limited to) experience, skills, and location. Who We Are GPJ is the world leader in experiential marketing. Our 29 global offices are filled with fearless people dreaming up ideas that are transforming industries and bringing the most respected brands to life in powerfully, exciting ways. We are a part of the Project Worldwide family. An independent, employee-owned global network of complementary, wholly owned agencies. You read that “employee-owned” part, right? You heard us correctly. You work hard, she works hard, we all work hard… we all succeed and reap the rewards. We have an Employee Stock Ownership Plan (ESOP) – providing our employees with an ownership interest. We thought you would want to know that. In fact, there is a lot more you would want to know about us, like our FTO policy (no more “accruing” time off), our employer matching 401(k) plan (no vesting period), and our low contribution healthcare option. But we are getting ahead of ourselves here, let’s talk about this exciting opportunity first and we can fill you in on our perks & benefits later. GPJ is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation and gender identity), national origin, citizenship, disability, protected veteran status, or any other protected class. In addition to federal law requirements, GPJ complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. GPJ expressly prohibits any form of workplace harassment based on any protected class.