Asset Management Specialist

Asset Management Specialist

SMFR is accepting internal and external applications for Asset Management Specialist. The ideal candidate will possess a strong work ethic, exceptional attention to detail, effective team player, and strong skillset with Microsoft Excel. All candidates are required to submit a cover letter and resume.

General Position Summary

The Asset Management Specialist is responsible for planning, implementing, and monitoring the lifecycle of physical assets for the district in a manner consistent with organizational goals and values. This position ensures SMFR assets such as equipment, medical supplies, machinery, personal protective equipment, and tools are properly acquired, maintained, utilized, tracked, and disposed of according to the appropriate protocols and practices. The Asset Management Specialist collaborates with various stakeholders to budget for replacement cycles and coordinates annual audits and services of SMFR assets to ensure operational readiness.

Essential Duties and Responsibilities

Oversees SMFR assets; maintains inventory within the bureau including tagging, tracking, and managing assets; documents asset and service activities; maintains critical supplies with expiration dates and rotates them in the supply system as necessary to ensure maximum usage and minimize waste.

Participates in the development of objectives, policies, and processes pertaining to specialized EMS and Fire asset management; identifies SMFR timelines, par levels, asset value, and replacement schedule of inventoried assets; monitors equipment usage, maintenance records and service reports; makes recommendations for equipment replacement, upgrades, or modifications to improve efficiency and effectiveness.

Maintains a maintenance schedule for equipment and assets requiring testing, calibration, or inspection, manages scheduling with service providers, vendors, and internal personnel, documents the completion of routine inspections and repairs in adherence with regulatory compliance.

Organizes and standardizes warehousing, delivery, and internal order fulfillment of assets; serves as a subject matter expert on computerized inventory management system; liaises with inventory management system vendors; assists in overseeing and delegating warehousing and materials handling responsibilities to Inventory and Service Technicians.

Coordinates replacement of lost, damaged or stolen assets.

Manages disposal of assets through resale, recycling, or other methods.

Assists SMFR with budget forecasting by reporting life cycle replacement schedules annually.

Prepares reports as requested for SMFR assets.

Performs administrative or customer service responsibilities related to maintaining supply inventory and deliveries; operates a computer with a variety of software programs, corresponds both verbally and in writing with stakeholders about assets, services, and deliveries.

Serves as a backup to other logistics personnel and participates in bureau wide initiatives related to inventory, service, procurement, and transportation logistics including annual hose testing, annual audits, receiving, tagging, and storing supplies in the warehouse ensuring PAR levels are met, preparing and submitting orders, maintaining supplies and expiration dates, building supply bins and sealing for delivery to fire stations, utilizing inventory controls, coordinating delivery and retrieval of supplies from various destinations.

Conducts annual inventory audits; reconciles discrepancies and ensures data integrity of the inventory database.

Collaborates with Internal and Emergency Services, as well as other department personnel on the state of inventory; assists in forecasting future district needs.

Attends bureau, division, and team meetings.

Effectively communicates with a variety of stakeholders in written and verbal format concerning asset service and management.

Meets with auditors and finance as required.

Drives various District vehicles (truck, van, or passenger vehicle) to deliver and pick up merchandise.

Participates in rotating on-call shifts; responds to calls in support of mission critical needs when necessary; supports on scene logistical needs when required.

Performs other job-related duties as assigned.

Minimum Qualifications

Education, Experience, Licenses & Certifications (An equivalent combination of education, training, and experience that demonstrates the ability to perform the duties of the position is qualifying.)

Associate degree in supply chain management, transportation, logistics, business administration, or a related field, is required.

Minimum of two (2) years of experience in logistics operations is required. Emergency services experience preferred.

Possess and maintain a valid Colorado Driver's license with an acceptable driving record in accordance with the SMFR's Driving Records Policy.

Able to achieve and maintain SMFRA Forklift Certification within six (6) months of hire.

Must obtain CPR certification within one (1) year of hire.

Necessary Knowledge, Skills, and Abilities

Knowledge of inventory and logistics procedures and practices.

Ability to learn regulatory requirements of Fire and EMS asset servicing.

Knowledge of modern computer systems and a variety of software and inventory data management systems.

Knowledge of Fire, EMS, and support equipment utilized throughout the District.

Ability to learn and maintain proficiency in the setup, functionality, and operational requirements of a wide variety of assets to ensure equipment is delivered service-ready to personnel.

Ability to collaborate with cross-functional teams including finance, logistics, operations, and other bureaus to achieve asset and service objectives.

Ability to provide exceptional customer service to internal and external stakeholders.

Ability to communicate clearly and concisely, both verbally and in writing.

Ability to gather relevant data, analyze problems, evaluate alternatives, and make sound judgements.

Ability to work effectively under pressure and prioritize tasks in a fast-paced environment.

Ability to manage multiple projects simultaneously.

Skill in communication and interpersonal skills as applied to interaction with coworkers, supervisors, or vendors sufficient to exchange or convey information.

Demonstrated ability to develop partnerships and work with a variety of people and cultures who work on different shifts and in various geographic locations.

Knowledge of shipping and freight practices.

Ability to learn asset and service regulations, standards, and district practices.

Ability to operate equipment used in a warehouse environment including dollies, pallet jacks, and truck lifts.

Ability to work and function efficiently in an autonomous environment.

Supervision Received

Works under the general direction of the Logistics Supervisor.

Supervision Exercised

None.

Equipment and Systems

Requires frequent use of equipment including personal computer (including various software packages, database, and spreadsheet programs), SMFR vehicles including forklifts, portable radios, calculators, telephones, facsimile machines, copy machines, printers, and other general office equipment.

Physical Demands

While performing the duties of this job, the employee is regularly sedentary, but may also be required to perform climbing, balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, seeing, repetitive motions, exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly to move objects.

Visual and fine/gross motor skills enabling the safe operation of a vehicle during normal as well as hazardous weather situations.

Work Environment and General Information

While performing the duties of this job, the employee frequently works in an office and warehousing environment and may be outside in all weather conditions; may report to scenes with logistical support, as needed.

The noise level in this environment is usually moderate to loud.

Benefits

South Metro Fire Rescue's compensation philosophy is designed to attract and retain highly skilled and motivated employees. In turn, SMFR's compensation is more than base pay. All regular full-time SMFR employees enjoy a total compensation package including base wages, leave accruals, medical, dental, vision and life insurance employer-paid premiums, Retiree Health Savings, Death & Disability, and employer-paid pension contributions as well as positive work culture including a robust Fitness, Wellness and Rehabilitation Program, educational opportunities and support, job security and other positive non-monetary values which are intended to collectively position SMFR as an employer of choice in its geographic area. SMFR recognizes that being an employer of choice has different meanings to different people depending on what elements a person highly values. Overall, SMFR's goal is to be a great place to work.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.