Payroll and HR Specialist

Job Description

Job Description

The Payroll and HR Specialist is responsible for accurately processing payroll for both internal staff and traveling employees, supporting compliance with wage laws, assisting with benefits audits, and administering employee incentives. This role requires a high level of attention to detail, strong organizational skills, and the ability to work collaboratively across departments. The Payroll & HR Specialist will also assist with employee payroll and benefits inquiries, escalating complex issues when needed.

Reports To: Controller

FLSA Status: Non-Exempt

Responsibilities:

• Process bi-weekly payroll for internal employees.
• Process weekly payroll for traveling employees.
• Maintain records of payroll changes during processing
• Monitor and process state wage changes, coordinating with HR Operations Manager and Sales as needed
• Support the payroll onboarding process in the HRIS system, including W-4, direct deposit, and I-9 documentation prior to traveler start dates.
• Assist with the year-end payroll process, including timelines, checklists, and timely W-2 issuance.
• Conduct regular benefits audits to ensure accuracy and compliance.
• Assist in researching and answering employee payroll and benefit questions, escalating complex issues to the appropriate HR contact.
• Assist with sick leave law updates, including iSolved system updates and procedure documentation under HR direction.
• Support I-9 compliance for traveling employees, including maintaining compliance tools and checklists.
• Enroll employees in company sponsored benefits, following up with needed additional information, such as EOI
• Assist with the Annual Open Enrollment process, including materials and communication plans for HR review.
• Administer billable hours bonus and new contract incentives, ensuring accurate payment
• Respond to unemployment and employment verification inquiries
• Process employee garnishments, child support and medical support orders
• Assist with reporting for annual audits and filings
• Other duties as assigned.

Job Requirements:

Education: Associate or bachelor's degree in business, accounting, human resources or related field is strongly preferred

Experience: 2+ years of Payroll and/or HR experience required

Payroll or HR Designation preferred

Knowledge, Skills and Abilities required:

• Self-motivated, goal oriented and can work in a fast-paced environment
• Outstanding organizational ability with attention to detail
• Ability to be flexible with your time and priorities
• Strong analytical and problem-solving skills
• Ability to handle multiple tasks and projects simultaneously.
• Knowledge of administrative and clerical procedures and systems such as Excel and other office procedures and terminology.
• Excellent customer service skills.
• Ability to make decisions and solve problems.
• Ability to maintain professionalism and confidentiality.
• Ability to maintain courteous, professional, and effective working relationships with customers/vendors and employees at all levels of the company.
• Ability to proficiently operate a computer, telephone, copier, and other office equipment.
• Ability to adhere to all organizational policies and procedures.

Equipment Used: Desktop/laptop; phones; Microsoft Office Suite, QuickBooks, iSolved

Working Conditions:

• Office and/or remote work as approved by supervisor.
• General office and administrative work

Physical Requirements:

This is largely a sedentary role; requiring minimal physical functions including but not limited to walking, standing, sitting as deemed necessary. This position does require the ability to lift files, open filing cabinets and bend or stand as necessary. Ability to operate a computer, telephone, copier, and other office equipment.

GetMed Staffing, Inc is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, sex, age, national origin, disability, genetic information, sexual orientation, gender identity, protected veterans' status or any other classification protected by state or federal law.