Transaction Coordinator/Office Administrator

Job Description

Job Description

REAL ESTATE TRANSACTION COORDINATOR / OFFICE ADMINISTRATOR TAYLOR REAL ESTATE SPECIALISTS | CRAWFORDSVILLE, INDIANA

Compensation: $17–$19 per hour, based on experience and qualifications

Benefits: Paid holidays, paid time off, paid vacation, and SIMPLE IRA benefit

Taylor Real Estate Specialists is an independent, growing real estate brokerage seeking a dependable, highly organized person to manage transaction coordination and provide administrative support.

This is an important position within our company. The right person will help ensure that real estate transactions move smoothly from contract to closing, that deadlines are monitored, documents are organized, and details do not fall through the cracks.

RESPONSIBILITIES

• Coordinate real estate transactions from accepted contract through closing.

• Track deadlines, contingencies, inspections, appraisals, and closing requirements.

• Maintain accurate electronic transaction files.

• Prepare, review, and organize transaction documentation.

• Communicate professionally with agents, clients, lenders, title companies, and other parties.

• Manage multiple transactions and competing priorities.

• Follow established procedures and maintain organized records.

• Identify missing information or potential problems and bring them forward promptly.

• Take ownership of assignments and ensure they are completed without repeated reminders.

QUALIFICATIONS

• Exceptional organizational skills and attention to detail.
• Strong work ethic, dependability, and a commitment to producing accurate work.
• Ability to follow established procedures and instructions consistently.
• Willingness to learn new systems, accept feedback, and continually improve.
• Initiative to recognize what needs to be done and complete tasks without constant reminders.
• Professional and friendly communication skills, including confidence speaking with clients by telephone.
• Ability to manage multiple tasks, prioritize deadlines, and maintain organized records.
• Comfortable working with computers and learning new software, including Mac-based systems.
• Previous office or administrative experience preferred; real estate experience is not required.

BE PART OF OUR TEAM

Taylor Real Estate Specialists is a boutique real estate brokerage in Crawfordsville, Indiana, seeking a dependable, organized, and detail-oriented individual who takes pride in doing their work exceptionally well.

Our ideal candidate enjoys keeping things organized, following established procedures, completing tasks accurately, and helping others succeed. You don't need years of real estate experience to be successful in this position. More importantly, we're looking for someone with a strong work ethic, a positive attitude, initiative, and a genuine willingness to learn.

This is an excellent opportunity for someone who enjoys administrative work, values a supportive team environment, and is seeking a stable, long-term position where their contributions are appreciated.

If you're someone who finds satisfaction in staying organized, getting the details right, and being a dependable part of a team, we'd love to hear from you.

HOW TO APPLY

Please submit a résumé and a brief explanation of why your experience and work habits make you a good fit for this position.