Office Manager

Job Location: Kimberbell Kids llc - North Logan, UT 84341 Position Type: Part Time (20 hours per week) Essential Duties / Responsibilities Serve as the primary front desk and visitor experience contact, including greeting guests, answering phones, assisting walk‑ins, and directing inquiries. Maintain daily, weekly, monthly, and seasonal office operations including breakrooms, conference rooms, supply areas, lobby spaces, and general building appearance. Manage office and facility vendors such as cleaning services, landscaping, HVAC, plumbing, pest control, window washing, snow removal, trash and recycling, water and soda delivery, and other contracted services. Coordinate and track building maintenance and repairs for two facilities, including interior and exterior needs. Oversee compliance‑related facility requirements including backflow regulators, fire extinguisher inspections, and other required safety and building inspections. Manage office supply inventory and purchasing for the company, including food, snacks, paper goods, equipment, and general office materials while staying within established budgets. Research, recommend, and coordinate the purchase of furniture, equipment, appliances, and office services. Update the company asset tracking system, including tagging new assets, and disposing of equipment and furniture. Coordinate new‑hire workstation setup in partnership with IT, including desk and chair assignments, drawer units, and asset updates. Schedule and conduct company tours and prepare tour gift bags and materials. Plan and execute company meetings, events, and celebrations, including venue coordination, food and beverage ordering, equipment setup, supplies, prizes, and on‑site logistics. Manage employee recognition and culture initiatives including birthday recognition, company gifts (weddings and babies), and internal announcements. Communicate clearly with managers and employees regarding office procedures, facilities updates, and operational notices. Field and resolve employee concerns related to workspace needs, facilities issues, and general office operations. Maintain consistent standards for order, cleanliness, signage, phone lists, and shared spaces. Support leadership and departments with logistics, purchasing coordination, and operational problem solving. Maintain organized records for vendors, contracts, assets, and compliance documentation. Qualifications High school diploma or equivalent required. Two or more years of experience in office management, administrative operations, facilities coordination, or a related role preferred. Experience coordinating vendors, purchasing, and basic facilities or building operations strongly preferred. Proficiency with standard office technology and software (email, shared drives, spreadsheets, messaging platforms, and ordering portals). Strong organizational skills and ability to manage multiple priorities in a fast‑paced, interruption‑driven environment. Demonstrated ability to communicate professionally with employees, managers, vendors, and visitors. Physical Requirements Ability to stand, walk, and move throughout multiple buildings for extended periods. Ability to lift, carry, and move supplies, boxes, and equipment up to approximately 40 pounds. Ability to bend, reach, and perform light cleaning or setup tasks such as restocking, decorating, and preparing meeting and event spaces. Ability to use a personal vehicle for local errands and purchasing as needed. #J-18808-Ljbffr Kimberbell Kids llc