Associate Secretary - Administration

Associate Secretary - Administration

Under direct supervision provide reception and clerical assistance for the efficient operation of the central administration office.

High school diploma or GED

Proficient word processing and file maintenance skills

Effective organizational, communication, and interpersonal skills

Ability to use personal computer and software to develop spreadsheets, databases, and do word processing

Knowledge of basic accounting principles

Ability to follow written instructions

Ability to operate multi-line phone system

One year clerical experience in office setting

Greet visitors and respond to routine questions from staff and public.

Prepare materials, meeting agendas and communication as requested, using typewriter or computer.

Maintain a daily attendance log and records. Follow district policies, state regulations, and attendance procedures.

Monitor visitor check-in procedures and maintain campus security protocols.

Maintain confidentiality of student and personnel information.

Schedule meetings and appointments and maintain calendar for

Assist students, teachers, and parents as needed.

Receive incoming calls, take reliable messages, and route to appropriate staff.

Maintain physical and computerized files including mailing lists, visitor logs, and office communication.

Update handbooks, policy manuals, and other documents as assigned.

Standard office equipment including personal computer and peripherals; multi-line phone system

Continuous sitting

Repetitive hand motions including reaching. Frequent keyboarding and use of mouse.

Occasional light lifting and carrying (less than 15 pounds)

Reception desk in the administrative/central office

Work with frequent interruptions; maintain emotional control under stress