Maintenance Director

Job Description

Job Description

NIghtingale of Arkadelphia is looking to add a Maintenane Director to their outstanding team.   Must have experince in general carpentry, electrical, and plumbing.   Trade school is preferaded but not required.  On-call. Nightingale is a drug free workplace and must pass criminal backgroud check. 

Director of Maintenance

Previous Maintenance experience in a healthcare setting highly desired

Purpose 
The primary purpose of this job position is to plan, organize, develop, and direct the overall operation of the physical environment (building and grounds) in accordance with current federal, state and local standards, guidelines, and regulations governing our facility, and as may be directed by the Administrator, to assure that our facility is maintained in a safe and comfortable manner.

Delegation of Authority

As the Director of Maintenance, you are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties.

Job Functions

Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, is an essential function of the position or as needed for the administration of the facility.

Duties and Responsibilities

Administrative Functions

• Plan, develop, organize, implement, evaluate, and direct the Maintenance Department, its programs and activities.

• Develop and maintain written maintenance policies and procedures.

• Develop and maintain written job descriptions for each level of maintenance personnel in accordance with the Americans with Disabilities Act, OSHA, and other pertinent laws and regulations.

• Assist the maintenance staff in the development and use of departmental policies, procedures, equipment, supplies, etc.

• Review the department's policies, procedure manuals, job descriptions, etc., at least annually for revisions and make recommendations to the Administrator.

• Interpret the department's policies and procedures to employees, residents, visitors, government agencies, etc.

• Assume the administrative authority, responsibility, and accountability of directing the Maintenance Department.

• Coordinate maintenance services and activities with other related departments (i.e., Dietary, Nursing, etc.)

• Make written oral reports/recommendations to the Administrator as necessary/required concerning the operation of the Maintenance Department.

• Assist in establishing a preventive maintenance program.

• Submit accident/incident reports to the Business Office within twenty-four (24) hours after their occurrence.

• Assist the Infection Preventionist in identifying, evaluating, and classifying routine and job related maintenance functions to ensure that tasks involving the potential exposure to blood/body fluids are properly identified and recorded.

• Inspect storage rooms, work rooms, utility/janitorial closets, etc., for upkeep and supply control.

• Participate in facility surveys (inspections) made by authorized government agencies.

• Review and develop a plan of correction for maintenance deficiencies noted during survey inspections and provide a written copy of such to the Administrator.

• Keep abreast of economic conditions/situations and recommend to the Administrator adjustments in maintenance services that assure the continued ability to provide a clean, safe and comfortable environment.

• Perform administrative duties such as completing necessary forms, reports, evaluations, studies, etc., to assure control of equipment and supplies.

• Ensure that outside services are properly completed/supervised in accordance with contracts/work orders.

• Delegate a responsible staff member to act in your behalf when you are absent from the facility.

• Maintain compliance with all Life Safety Code requirements, as required by state and federal regulation.

Committee Functions

• Serve on various committees of the facility (i.e., Infection Control, Safety, QA, etc.) and provide written/oral reports of maintenance services and activities as required by the committee's guidelines or direction.

• Evaluate and implement recommendations from established committees (i.e., Infection Control, Safety, QA, etc.).

• Meet with maintenance personnel, on a regularly scheduled basis, and solicit advice from inter-department supervisors concerning the operation of the maintenance department, assist in identifying and correcting problem areas, and/or the improvement of services.

• Attend department head meetings, etc., as scheduled or as may be called.

• Schedule and announce departmental meeting times, dates, places, etc.

• QAPI

  • Knowledgeable in data collection, data analysis methodology, and performance improvement methods needed to support and lead performance improvement projects 

  • Collaborate with the quality committee and senior leaders to prioritize and develop QAPI efforts

  • Lead performance improvement projects and provide education and coaching in order to build needed skills in others to lead PIPs

  • Participate in multidisciplinary QAPI activities 

  • Knowledge of current Performance Improvement Initiatives 

Personnel Functions

• Determine departmental staffing requirements necessary to meet the maintenance department's needs.

• Recommend to the Administrator and/or Personnel Director the number and level of maintenance personnel to be employed.

• Assist in the recruitment, interviewing, and selection of maintenance personnel.

• Ensure that appropriate identification documents are presented prior to employment and that such records are maintained in the employee's personnel record.

• Assign a sufficient number of maintenance personnel for each tour of duty.

• Schedule department work hours (including vacation and holiday schedules), personnel, work assignments, etc., to expedite work.

• Monitor absenteeism to ensure that an adequate number of Maintenance personnel are on duty at all times.

• Delegate administrative authority, responsibility, and accountability to other maintenance personnel as deemed necessary to perform their assigned duties (i.e., Assistant Director, Supervisors, etc.).

• Assist in standardizing the methods in which maintenance tasks will be performed.

• Assist in establishing a preventive maintenance program.

• Review and check competence of maintenance personnel and make necessary adjustments/corrections as required or that may become necessary.

• Counsel/discipline maintenance personnel as requested or as necessary.

• Ensure that departmental disciplinary action is administered fairly and without regard to race, color, creed, national origin, age, sex, religion, handicap, or marital status.

• Terminate employment of personnel when necessary, documenting and coordinating such actions with the Personnel Director and/or Administrator.

• Review complaints and grievances made or filed by department personnel.

• Provide complaint/grievance reports to the Administrator as required or as may be necessary.

• Conduct departmental performance evaluations in accordance with the facility's policies and procedures.

• Maintain a productive working relationship with other department supervisors and coordinate maintenance services to assure that services can be performed without interruption.

• Make daily rounds to assure that maintenance personnel are performing required duties and to assure that appropriate maintenance procedures are being rendered to meet the needs of the facility.

• Performing hands-on maintenance duties as circumstances dictate.

• Create and maintain an atmosphere of warmth, personal interest, and positive emphasis as well as a calm environment throughout the facility.

Staff Development

• Develop and participate in the planning, conducting, scheduling, etc., of in-service training classes, on-the-job training and orientation programs for maintenance personnel.

• Assume the responsibility for maintaining your professional competence through participation in programs of continuing education (i.e., seminars, training programs, etc.).

• Ensure that all maintenance personnel attend and participate in annual OSHA and CDC in-service training programs for hazard communication, TB management, and bloodborne pathogens standard.

Safety and Sanitation

• Supervise safety and fire protection and prevention programs by inspecting work areas and equipment at least weekly.

• Ensure that maintenance personnel follow established safety regulations in the use of equipment and supplies at all times.

• Ensure that all personnel wear and/or use safety equipment and supplies (e.g., back brace, mechanical lifts, etc.) when lifting or moving heavy objects.

• Ensure that supplies, equipment, etc., are maintained to provide a safe and comfortable environment.

• Promptly report equipment or facility damage to the Administrator.

• Assume the responsibility for obtaining/maintaining material safety data sheets (MSDSs) for hazardous chemicals in the maintenance department.

• Ensure that containers of hazardous chemicals in the department are properly labeled and stored.

• Ensure that all maintenance personnel are trained to use labels and MSDSs to recognize hazards and to follow appropriate protective measures.

• Develop, maintain, and implement infection control and universal precautions policies and procedures to assure that a sanitary environment is maintained at all times and that aseptic and isolation techniques are followed by all maintenance personnel.

• Ensure that all personnel performing tasks that involve potential exposure to blood, body fluids, or hazardous chemicals participate in appropriate in-service training programs prior to performing such tasks.

• Ensure that maintenance personnel follow established hand washing procedures.

• Assist in developing and implementing waste disposal policies and procedures for the maintenance department.

• Ensure that maintenance personnel follow established policies governing the use/disposal of personal protective equipment and disposal of infectious wastes.

• Report occupational exposures to blood, body fluids, infectious materials, and hazardous chemicals in accordance with the facility's policies and procedures governing accidents and incidents.

• Ensure that maintenance policies and procedures identify appropriate safety precautions and equipment to use when performing tasks that could result in bodily injury.

• Other(s) that may become necessary/appropriate to assure that our facility is maintained in a safe and comfortable manner.

Equipment and Supply Functions

• Recommend to the Administrator the equipment and supply needs of the department.

• Make periodic rounds to check equipment and to assure that necessary equipment is available and working properly.

• Check supply rooms and work areas to assure that needed supplies are readily available to perform assigned tasks.

• Monitor maintenance procedures to ensure that supplies are used in an efficient manner to avoid waste.

• Ensure that appropriate personal protective equipment used in the handling of infectious materials is available and easily accessible to maintenance personnel.