DOT Fleet Compliance Coordinator

Who we are:

Established in 1926, Mutual Trading Co., Inc. was originally a small co-op organization for centralized purchasing of basic import foods to service the needs of the early Japanese immigrant society in Southern California. We've grown nearly 100 years old now, and command a premiere position among Japanese foodservice suppliers, as well as fill a key role as "Culinary Ambassador" promoting Japanese foods worldwide. Currently, we import, manufacture, and distribute over 8,000 Japanese foods, beverages, restaurant equipment and supplies.

Benefits

All paid Health, Dental, and Vision Insurance for employees and their dependents

Life Insurance and 401k Plan with company match.

Location : El Monte, CA

Hours : M-F: 8AM 5PM

Essential Job Functions

• Conduct routine warehouse/dock/yard safety inspections; document findings and track corrective actions to closure.
• Support safe material handling practices and pedestrian/forklift separation controls.
• Verify safety basics: housekeeping, exits/egress, fire extinguisher access, spill kits, battery charging areas, racking condition, PPE use, postings/signage.
• Coordinate safety training and maintain records (sign-in sheets, rosters, logs, certificates).
• Support new hire safety onboarding and ongoing toolbox talks/monthly safety campaigns.
• Assist with incident/injury/near-miss reporting and investigation support, including employee interviews and report preparation (statements, photos, contributing factors, immediate controls).
• Track corrective actions and verify completion/effectiveness.
• Support Hazard Communication needs (SDS access, labeling checks, postings).
• Maintain trackers and provide weekly/monthly status updates (training completion, open actions, trends).
• Partner with Operations and HR to strengthen compliance and safety culture.
• Attend Company events and functions outside of normal working hours.
• Attend semiannual inventory count on designated day, possibly on a weekend.
• Perform other duties as assigned.
• Obligation to answer to all management as requested.

Physical Requirements

• Ability to travel as needed; this position requires approx. 10-20% travel among MTC branches and affiliates to support inspections, training, audits, and program rollouts.
• Able to sit and work in an office setting and also work in warehouse and yard environments, with frequent walking in operational areas for extended periods and maintaining consistent floor presence.
• Able to type and use the computer for extended periods of time.
• Able to talk, hear, walk, stand, smell, climb steps or stairs, balance, reach, bend, kneel, and lift and/or move up to 25 pounds frequently and 50 pounds occasionally.
• Working Conditions
• Noise Level: Moderate and open busy area with loud noises.
• PPE required in designated areas.
• Location: Primarily indoors at the HQ facility and warehouse, with regular visits to branches and affiliate companies.

Other Requirements

• Business level English Read/write/speak/listen required.
• Business level Spanish strongly preferred.
• Able to work evenings or weekends as needed.
• Maintain a positive and professional attitude.
• Able to work independently and as a team.
• Able to adapt to frequent changes in assignments and workload.
• High School Diploma required; Bachelors Degree in occupational safety, environmental health or a related field preferred.
• 2+ years of experience in a safety-supporting role in warehousing, logistics, transportation, or similar environment required.
• Working knowledge of OSHA General Industry fundamentals (HazCom, PPE, walking-working surfaces, incident reporting).
• Comfortable being on the floor daily and communicating with employees professionally.
• Maintain a valid drivers license and a clean driving record; able to travel to local or nearby sites as needed.
• Experience coordinating safety training and maintaining compliance records preferred.
• Familiarity with transportation operations and basic DOT processes (accident reporting workflow, yard safety, DVIR concepts) preferred.
• Experience with digital reporting tools (MS Forms, SharePoint) and/or systems like Samsara preferred.
• OSHA 10/30 (General Industry) or other safety credential are a plus.

Knowledge and Skills

• Demonstrate strong documentation and organization skills with attention to detail.
• Possess intermediate mathematical knowledge such as markups, discounts, counting inventory, weight and measurement conversions, combining, etc.
• Strong communication, interpersonal, customer service and problem-solving skills.
• Intermediate proficiency in Microsoft Office including Excel, Word and Outlook.
• Knowledge of Japanese foods and liquors preferred.

Disclaimers

This position description is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Individuals may be required to perform any other job-related duties as instructed or requested by the department manager or other management as needed, subject to reasonable accommodation and business needs. The information contained herein is subject to change in the Companys sole discretion, and no part of this document is to be construed as an express or implied contract of employment, nor does it alter the at-will employment status with the Company. Requirements are subject to accommodations with ADA, FEHA, and all other applicable federal and state laws. Please report any changes of essential job functions to the Human Resources Department.

Mutual Trading Co., Inc. is an Equal Opportunity Employer.