Director, Procurement

Keyloop bridges the gap between dealers, manufacturers, technology suppliers and car buyers. We empower car dealers and manufacturers to fully embrace digital transformation. How? By creating innovative technology that makes selling cars better for our customers, and buying and owning cars better for theirs. We use cutting-edge technology to link our clients’ systems, departments and sites. We provide an open technology platform that’s shaping the industry for the future. We use data to help clients become more efficient, increase profitability and give more customers an amazing experience. Want to be part of it? Role Purpose : The Director, Procurement leads Keyloop's global procurement function and its Accounts Payable operations, bringing two connected areas of transactional finance under a single point of accountability. This role is responsible for setting procurement strategy and category management across the business, managing key vendor relationships, and overseeing the Accounts Payable function to ensure accurate, timely and compliant processing of supplier payments. The role leads a distributed team across the UK, India and Prague, made up of two Category Managers, two Vendor Management Specialists, and an Accounts Payable Manager who leads a team of AP Specialists. The Director works closely with Finance, IT, Legal and other G&A functions to drive cost efficiency, supplier performance and process discipline across the source-to-pay cycle. This position reports into Finance leadership and is based in India. Key Responsibilities Procurement Strategy & Category Management Set the procurement strategy for Keyloop, working with the Category Managers to develop category plans that deliver cost savings and supply continuity across the business. Own the direction of the two procurement categories managed within the team, monitoring market trends and supplier landscapes to keep Keyloop competitively positioned on price and quality. Lead the identification and onboarding of new suppliers, and the ongoing development of existing supplier relationships, in partnership with the Category Managers and Vendor Management Specialists. Set procurement policy, standards and ways of working that apply consistently across all regions Keyloop operates in. Vendor & Supplier Management Direct the Vendor Management Specialists in managing relationships with key suppliers, ensuring agreed levels of service, quality and compliance are maintained. Own escalation and resolution of significant supplier performance issues or disputes, stepping in personally on high-value or high-risk vendor relationships. Lead negotiation of contracts, terms and pricing agreements with strategic suppliers, ensuring commercial terms protect Keyloop's interests. Oversee supplier performance reviews, risk assessments and the wider vendor risk management process. Procurement Operations Own the end-to-end procurement lifecycle, from requisition through to purchase order and contract compliance. Oversee the procurement systems and processes used across the business, driving continuous improvement and automation where it reduces manual effort or risk. Manage the contract approval, exception and renewal process for procurement, and lead stakeholder reviews with senior and executive leadership on high-value contracts. Publish and maintain procurement policies and procedures, and ensure business stakeholders understand how to engage the function correctly. Identify where AI and automation can improve procurement and AP operations (e.g. invoice processing, spend analysis, contract review, supplier risk monitoring), and lead adoption where it delivers a genuine efficiency or accuracy gain. Accounts Payable Leadership Own the Accounts Payable function through the AP Manager, ensuring supplier invoices are processed accurately, approvals are followed, and payments are made on time. Set the standards and controls the AP Manager and AP Specialist team operate to, covering invoice processing, query resolution, payment runs and supplier statement reconciliation. Ensure AP processes are aligned with procurement policy, so spend committed through procurement flows cleanly through to payment without duplication of effort or control gaps. Review AP performance metrics (e.g. invoice processing times, query volumes, on-time payment rates) with the AP Manager and address root causes of recurring issues. Act as the escalation point for significant supplier payment disputes or queries that the AP Manager cannot resolve directly. Performance Management Track procurement savings, AP performance and other KPIs across the function, reporting on financial and operational performance to senior management. Own Days Payable Outstanding (DPO) as a key working capital metric, balancing supplier payment terms against Keyloop's cash flow position. Align procurement and AP objectives with the wider Finance and G&A strategy, ensuring both functions contribute measurably to cost efficiency. Develop and report on service level agreements for both procurement and AP, distributing metrics to senior leadership and driving resolution of underlying issues. Act as a key stakeholder in Keyloop's groupwide ERP rollout, ensuring procurement and AP processes, controls and governance are ready for the go-forward platform. Partner with FP&A, Controllership and Technology teams where procurement and AP performance intersects with wider finance operations and systems change. Compliance & Risk Management Ensure procurement and AP activity complies with Keyloop policy, financial controls, and relevant regulatory requirements across all regions the team operates in. Lead initiatives to identify and mitigate supply chain and payment risk, protecting business continuity. Work closely with Legal and Infosec to ensure supplier contract terms meet Keyloop's compliance standards. Support internal and external audit requirements relating to procurement and Accounts Payable, including SOC-type reviews and periodic vendor reviews. Team Leadership & Development Lead and develop a team spanning three countries: two Category Managers, two Vendor Management Specialists, and an AP Manager who in turn leads a team of AP Specialists. Set clear objectives and standards for the team, providing mentorship, coaching and performance management across all direct and indirect reports. Build a cohesive way of working across the UK, India and Prague locations, ensuring consistency of process and standards regardless of where team members sit. Champion continuous improvement across both procurement and AP, encouraging the team to identify and implement process and technology improvements. Key Performance Indicators (KPIs) Procurement savings delivered against category plans Days Payable Outstanding (DPO) and cash flow impact of payment terms Invoice cycle time and AP transactional processing efficiency Cost-to-serve of the procurement and AP function Supplier onboarding time and vendor performance/risk scores Automation and transformation delivery milestones Audit outcomes, control effectiveness and compliance metrics Knowledge and Experience Progressive experience in procurement or supply chain management, including at least a few years in a senior management role leading multiple teams. Demonstrated experience managing large-scale procurement activity and supplier relationships across multiple regions or business units. Experience overseeing or working closely with an Accounts Payable function, with a good understanding of invoice-to-pay processes and controls. Experience operating in a private equity-backed business, with the cost discipline and focus on procurement savings and working capital that comes with it. Experience integrating procurement and AP processes from acquired businesses onto a single platform or ERP, ideally gained through M&A or a buy-and-build environment. Experience procuring and managing SaaS, software and cloud vendor contracts, including subscription pricing models and renewal management. Experience running procurement and AP across a large number of countries and legal entities, including multi-currency payment processing and awareness of cross-border tax and compliance considerations. Experience using AI or automation tools to improve procurement and AP processes, for example invoice processing, spend analysis, contract review or supplier risk monitoring. Track record of leading distributed teams across different countries or time zones. Experience with procurement and finance systems used to manage sourcing, contracts and AP processing. Strong negotiation and contract management skills, including experience negotiating with technology vendors. Skills Strong analytical and problem-solving ability, with the confidence to make judgement calls on complex or unusual procurement and AP issues. Excellent leadership and team management skills across a multi-country, multi-discipline team. Clear written and verbal communication, comfortable presenting to senior and executive stakeholders. Comfortable setting standards and policy that apply consistently across regions, and holding stakeholders to them. Curious about how AI and automation can be applied to procurement and AP, and able to identify where it will genuinely improve efficiency and accuracy rather than adopting it for its own sake. Personal Attributes Strategic thinker who understands how procurement and AP performance connect to wider business results. Comfortable working with ambiguity and adapting to changing business needs. Builds trust quickly with stakeholders across Finance, IT, Legal and other G&A functions. Holds a high standard for accuracy and control, without losing sight of the practical, operational reality of running procurement and AP day to day. Why join us? We’re on a journey to become market leaders in our space – and with that comes some incredible opportunities. Collaborate and learn from industry experts from all over the globe. Work with game-changing products and services. Get the training and support you need to try new things, adapt to quick changes and explore different paths. Join Keyloop and progress your career, your way. An inclusive environment to thrive We’re committed to fostering an inclusive work environment. One that respects all dimensions of diversity. We promote an inclusive culture within our business, and we celebrate different employees and lifestyles – not just on key days, but every day. Be rewarded for your efforts We believe people should be paid based on their performance so our pay and benefits reflect this and are designed to attract the very best talent. We encourage everyone in our organisation to explore opportunities which enable them to grow their career through investment in their development but equally by working in a culture which fosters support and unbridled collaboration. Keyloop doesn’t require academic qualifications for this position. We select based on experience and potential, not credentials. We are also an equal opportunity employer committed to building a diverse and inclusive workforce. We value diversity and encourage candidates of all backgrounds to apply "At Keyloop, AI is a daily ally: We encourage and train every employee to use our AI tools to boost their creativity and productivity." #J-18808-Ljbffr