Accounting Specialist

Location 5401 SW 7th Street,Topeka, KS, 66606,United States Base Pay $23.25 / Hour Travel 5% Manage Others No Contact information Email View email address on click.appcast.io POSITION SUMMARY This position is responsible for assisting with both payroll and accounts payable operations to ensure accurate general ledger expense coding and act as a secondary support system for payroll and vendor payment processing. Positioncan also include cash receipt duties. ESSENTIAL FUNCTIONS Organize incoming expense reimbursement and vendor payment requests to ensure all necessary documentation and approvals are accounted for and GL account coding is noted. Prepare Checks using the expense reimbursement forms and employee expense reports, for 2 corporate entities - Astra Mental Health and Recovery and Astra Foundation Review check registers when checks are complete. Prepare checks for the mail. Mail checks. File Purchase Orders. Monitor and add postage to postage machine at 5401 SW 7 th St. Prepare prepayment Purchase Order for postage to prevent service charges for all Astra locations. Reconcile Accounts Payable. Check the general ledger for errors that relate to AP accounts. Prepare necessary journal entries associated with, or for corrections related to AP accounts. Pick up cash and check payments at Astra locations and deposit to bank account. Process all location credit card payments and close out batches. Prepare daily cash report, communicate deposits to other teams, and post related transaction journal entries. Responsible for processing payroll for Astra staff on a biweekly basis. Completes daily documentation regarding wage verification. Responsible for all payroll garnishment orders which include calculating, answering and creating purchase orders to pay. Additional communication with employees and outside parties is also required as needed. Timely calculation and payment of all Astra payroll taxes. This includes booking payroll tax journal entries into the Great Plains system. Maintains and updates all employees’ sick and vacation leave balances. Communicates with management about employees’ balances and reconcile differences as needed. Responsible for all payroll-related filing and record-keeping. Completes journal entries related to payroll accounts Serve as the primary point of contact for Accounts Payable and Payroll, including organizing incoming information, requesting additional information, and responding to inquiries from employees and external vendors. Assists the CFO, Manager of Accounting and Finance staff with various accounting projects, including annual audit preparatory work, as needed. Other duties as assigned. Manage and monitor all accounts, ledgers, and reporting systems ensuring compliance with appropriate GAAP standards and regulatory requirements as well as the requirements of state Other Duties Complete required training Work as part of a team Demonstrate cultural and linguistic competence Approach interactions with individuals served and colleagues with a trauma sensitive lens POSITION QUALIFICATIONS Bachelor’sdegreeinaccounting,business,orrelated field. 3-5 yearsof related accounting experience. Education can be substituted with six years of Accounts Payable or Payroll accounting experience. Knowledge of accounting procedures and principles required. Proficiency with Excel and Microsoft Office software is expected. Strong written and verbal communication skills are required. Hands on knowledge of accounting software required (Dynamics GP preferred) Successful completion of Kansas Bureau of Investigation (KBI), Central Registry, and other applicable background investigations and possess a valid Kansas driver's license KNOWLEDGE/SKILLS/ABILITIES: Effective communication skills (verbal and written) Customer focused (internal and external) Accountability Reliability Trust/Integrity Time Management Organizational Skills Proficiency in MS Office Suite with ability to learn other software programs as necessary Relationship building Problem Solving Attention to detail and accuracy in work Other Physical Requirements: None SUPERVISORY RESPONSIBILITIES None WORK ENVIRONMENT Minimal risk of exposure to aggressive and/or acting out (verbal and physical) adults, children and youth. Position requires long periods of sitting, continual use of the keyboard and personal computer and/or speaking on the telephone. Ability to perform duties as required in a fast-paced office environment Astra Mental Health and Recovery is committed to providing equal employment opportunities and reasonable accommodations for qualified individuals with disabilities and for religious practices, in accordance with applicable law and guidance issued by the Equal Employment Opportunity Commission (EEOC). Astra does not discriminate against applicants or employees on the basis of race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age (40 or older), disability, genetic information, veteran status, or any other characteristic protected by law. This commitment applies to all aspects of employment, including recruitment, hiring, promotion, compensation, training, corrective action, and terminations. #J-18808-Ljbffr