Logistics Documentation Coordinator

Job Description

Job Description

Shape the flow of goods at our Lebanon, Tennessee facility

Step into a day where accuracy fuels momentum. As our Logistics Documentation Coordinator, you’ll keep order fulfillment humming by producing clean, complete paperwork and supporting leaders with reliable administrative operations.

• Prepare, print, sort, and distribute shipping labels, packing tickets, routing paperwork, and all related order documents.
• Verify addresses, quantities, item details, and shipment data for completeness and precision.
• Coordinate with warehouse and shipping teams to ensure documents are ready exactly when needed.
• Prioritize documentation based on production timelines, shipping schedules, and customer commitments.

• Update tickets when orders include substitutions, backorders, cancellations, shortages, or other changes.
• Spot documentation errors and route discrepancies to the correct team for resolution.
• Assist with troubleshooting printing, system, inventory, and order-processing issues.

• Maintain spreadsheets, databases, tracking logs, reports, and operational records.
• Enter and update information with care while safeguarding confidential company and employee data.
• Track vendor invoices and support invoice documentation and reconciliation.
• Organize and maintain both electronic and physical filing systems.
• Compile operational information and prepare reports requested by facility leadership.
• Order and track employee uniforms, office supplies, and other facility materials; monitor supply levels to avoid stockouts.
• Prepare correspondence, format documents, schedule meetings, and assist with general office coordination.
• Answer and route incoming calls, greet visitors, and respond professionally to routine questions.
• Provide administrative assistance during peak periods or when other departments need extra support.
• Contribute to audits, special projects, reporting assignments, and workflow-improvement initiatives.
• Tackle additional clerical and operational duties as needed.

• High school diploma or equivalent.
• Prior experience in administrative, clerical, office, shipping, or warehouse support (preferred).
• Working knowledge of Microsoft Excel, Word, Outlook, and the broader Microsoft Office suite.
• Meticulous attention to detail and a commitment to accuracy.
• Ability to organize work and manage multiple priorities simultaneously.
• Independence balanced with responsiveness to team needs.
• Clear, professional written and verbal communication.
• Comfort partnering with colleagues across warehouse, production, inventory, shipping, and admin functions.
• Reliable attendance and a consistent, professional demeanor.
• Willingness to learn internal software, procedures, and documentation standards.
• Discretion when handling confidential or sensitive information.
• Service-oriented mindset with a proactive approach to problem solving.

• Supportive, collaborative environment where your work matters.
• Competitive compensation and benefits.
• Chances to expand administrative and operational skills.
• Clear potential for professional growth and advancement.
• A mission-driven workplace that values individual contributions.
• A culture built on teamwork, accountability, accuracy, and continuous improvement.

• Labor Management Systems Knowledge
• Language: Spanish
• Standard Operating Procedures (SOPs)
• Shipping/Receiving
• Warehouse Experience
• Good Manufacturing Practices (GMP)
• Scheduling Experience
• Refrigerated Warehouse Operations
• Microsoft Excel

If you thrive on organizing information, aligning teams, and nailing the details, we’d love to hear from you in Lebanon, TN.