Facilities Associate Project Manager

Facilities Associate Project ManagerSkip to main content# The University of Texas at Austin Staff JobsFacilities Associate Project Manager page is loaded## Facilities Associate Project ManagerApplylocations: UT MAIN CAMPUStime type: Full timeposted on: Posted Yesterdayjob requisition id: R\_00046838**Job Posting Title:**Facilities Associate Project Manager**----****Hiring Department:**College of Liberal Arts**----****Position Open To:**All Applicants**----****Weekly Scheduled Hours:**40**----****FLSA Status:**Non-Exempt from FLSA**----****Earliest Start Date:**Immediately**----****Position Duration:**Expected to Continue Until Aug 31, 2029**----****Location:**UT MAIN CAMPUS**----****Job Details:**## General NotesThis position provides life/work balance with a 40-hour, typical work week. Evening, weekend, and holiday hours may be required as needed. On-campus work is required. Must be authorized to work in the United States on a full-time basis for any employer without sponsorship.This position is fixed-term and expected to be funded for three years from the hire date.Join Liberal Arts Instructional Technology Services ( a unique service department dedicated to creating, maintaining, and promoting technology within the College of Liberal Arts at The University of Texas at Austin.UT Austin offers a competitive benefits package ( that includes:* 100% employer-paid basic medical coverage for employee* Optional medical insurance for employee’s dependents - up to 50% employer-paid* Optional dental, vision, and term life insurance for employees and dependents* Paid holiday time off each year; state legislature determines the number of holidays* 12 days of paid vacation time off per year for new employees* 12 days of paid sick leave per year* Matching contribution to Teacher Retirement System (TRS)* Staff Tuition Assistance Program* Access to Recreation & Health Facilities## PurposeThis position will be part of the LAITS Facilities Management team which is a small group responsible for creating and maintaining first class academic, research, and shared facilities within the College of Liberal Arts. Team members often work independently with minimal supervision, while still cultivating a strong sense of team cohesion and cooperation. Team members are responsible for initiating and owning projects on behalf of end-users, communicating task progress, and may be called upon to onboard existing projects when necessary to help balance workloads among the team.This position will be responsible for managing building facilities and assisting with small projects for the College of Liberal Arts as assigned by the LAITS Facilities Director, and as requested by departments. The position will assist with facilities management as needed, including managing routine maintenance and repairs, room scheduling, event support, building and facility access, assist with security and safety issues, emergency planning, building occupant training, facility use tracking, and building-wide communications. The position will work closely with project teams, consultants, vendors, and end-users to coordinate building repairs, renovation plans, office moves and purchases, and other technical needs. The position may assist users of event spaces with room reservations and understanding space use equipment and guidelines.## Responsibilities* Support the academic and research needs of the College through facilities management. Support may include managing inter- and intra- departmental moves, providing facility access, small equipment or furniture purchasing, routine maintenance and repairs, classroom support, maintaining furniture inventory, small furniture moves and assembly, tracking facility usage and room assignments, responding to security and safety issues, and clear and timely communication with departments and colleagues.* Assist immediate supervisor and Facilities Director by assisting with simultaneous renovation and construction projects of varying sizes with unique teams and priorities. Help to establish project goals, balance project requirements, and meet deadlines. Effectively manage the efforts of others without possessing supervisory authority. Represent and serve as liaison for the College of Liberal Arts during facilities projects that may involve multiple college units and university entities. Provide all levels of coordination and support to ensure successful outcomes for projects and college priorities.* Assist with room reservations and event support.* Support facilities group that coordinates and oversees the use and maintenance of shared-use spaces, including general purpose classrooms, conference centers, meeting rooms, and lounges.* Routinely engage with team members to provide up-to-date progress reports for facilities issues and small projects following standard business practices.* Assist colleagues with other departmental programs and initiatives (e.g., research support, inventory, media services, and technology integration).* Assist in the development and maintenance of team standards, tools, and best practices. Facilitate team self-organization and self-management, rather than traditional command-control/directed styles. Encourage an environment where the team drives progress and feels ownership for its success, while also facilitating discussion and resolving conflict. Assist with the development of training programs, documents, and materials.## Required Qualifications* Skills comparable to two years of experience supporting or assisting with deadline driven projects.* Six months experience in facilities-related management* Demonstrated self-driven initiative to complete tasks with little supervision.* Demonstrated ability to communicate effectively verbally or through written communications.* Demonstrated ability to collaborate with cross-functional teams.* Demonstrated ability to communicate and coordinate with vendors.* Demonstrated ability to use Microsoft Office Suite, instant messaging platforms, and video-conferencing tools.* Demonstrated attention to detail.* Demonstrated flexibility to changing project and team requirements.*Relevant education and experience may be substituted as appropriate.*## Preferred Qualifications* Bachelor’s degree.* 2 years of work experience assisting with deadline driven project-based work.* Work experience with room scheduling.* 1 year of work experience in a university setting, with a demonstrable understanding of the complexities of the academic calendar.* Work experience coordinating office moves.* Work experience with CAD and developing office furniture layouts.* Work experience with event support.* Work experience related to construction/renovation planning.* Work experience managing or indirectly supervising the work progress of others.* Experience navigating large data sets through a functional database application such as Microsoft Excel, Google Sheets, or Airtable.* Work experience with project management tools such as Microsoft Project, Airtable, or Trello.* Work experience with asset management such as inventory.## Salary Range$50,000+ depending on qualifications## Working ConditionsEnvironmental Demands:* May work in extreme temperatures.* May work in environments such as active construction sites that require wearing personal protective equipment.* May work around standard office conditions.* May work around electrical and mechanical hazards.* May work in shared work spaces with frequent interruptions.* May work on multiple projects concurrently, under pressure of rigid deadlines and time limitations.Physical Tasks:* Repetitive use of a keyboard at a workstation.* Use of manual dexterity.* Climbing of stairs.* Climbing of ladders.* Lifting and moving.* Occasional use of hand-truck or dolly to move small pieces of furniture and packages.* Occasional use of cleaning solutions and tools.## Work ShiftOvertime, evening, weekend, and holiday work may be required as needs demand.## Required Materials* Resume/CV* 3 work references with their contact information; at least one reference should be from a supervisor* Letter of interest**Important** **for applicants who are NOT current university employees or contingent workers:** You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.**Important for Current university employees and contingent workers:** As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.----**Employment Eligibility:**Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.----**Retirement Plan Eligibility:**The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.----**Background Checks:**A criminal history background check will be required for finalist(s) under consideration for this position.----**Equal Opportunity Employer:**The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.----**Pay Transparency:**The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.----**Employment Eligibility Verification:**If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.**----****E-Verify:**The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:* E-Verify Poster (English and Spanish) [PDF]* Right to Work Poster (English) [PDF]* Right to Work Poster (Spanish) [PDF]**----****Compliance:**Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701. #J-18808-Ljbffr University of Texas