Variable Program Specialist

Program Specialist

The primary responsibility of the Program Specialist is to provide administrative and on-site support of Lakewood Recreation programs, acting as a liaison between participants and the City.

The City of Lakewood is currently recruiting variable employees for this position. A variable employee is an at-will employee who works in a seasonal or temporary capacity. Their work schedule is based on business need. This position would be a part-time non benefitted position.

Lakewood Recreation, a Division within the Community Resources Department, is committed to providing high quality park, recreation, family and cultural services and facilities that inspire enjoyment, learning and wellness in the lives of those who live, work, and play in Lakewood. We value leadership, integrity, communication and connection, diversity and adaptability.

Essential Functions (Major tasks, Duties, and Responsibilities):

• Supports the Recreation Program area with administrative duties and communications
• Assists with CivicRec duties such as activity entry and maintenance, as well as participation reports
• Act as an on-site liaison to assist participants and volunteers as needed
• Maintain all necessary forms, paperwork and attendance records of programs
• Recruit and train volunteer/staff coaches
• Distribute necessary paperwork to participants
• Coordinate facility preparation as directed
• Assist with marketing and community outreach efforts
• Schedule staff, communicate staffing needs to supervisor, and assist with onboarding
• Inventory equipment and communicate equipment/supply needs to Program Coordinator
• Problem-solve, communicate, and mediate (as needed) issues between participants, staff, and the general public
• Attend to accidents and emergency/crisis; complete necessary reports for all incidents
• Consult with supervisor as necessary on City, department, and division policies and procedures
• Be available for staff and participant meetings and any additional program meetings
• Maintain cleanliness and order of the program area
• Assist in the enforcement of City policies, emphasizing safety and security
• Distributes and collects program evaluations
• All other duties as assigned

Supervision Received:

• The Program Specialist receives supervision from the Recreation Coordinator- Programs.

Supervision Provided:

• The Program Specialist assists Program Coordinator with supervision of other variable program staff and volunteers

Essential Qualifications (Knowledge, Skills, and Abilities):

Education:

• High School Diploma or GED required.

Experience:

• Experience working with a wide array of populations and/or conditions (participants may include those with disabilities)
• Must be 18 years of age
• Experience in youth/adult programs

Licensure/Certification/Registration:

• Current CPR/AED and First Aid certification.
• Valid driver's license and good driving record required.

Other Knowledge, Skills, and Abilities:

• Strong experience with computers, and other types of office equipment.
• Ability to deal with emergency/crisis situations.
• Ability to work independently and make sound decisions.
• Effective oral and written communication skills.
• Ability to be flexible as a team member.

Physical Requirements:

Body Positions:

• Must be able to bend, kneel, stoop and reach in a variety of settings and situations

Lifting and Carrying:

• Must be able to lift and carry equipment that may weigh up to 25 pounds
• Must be able to assist in moving items to a maximum of 50 pounds with assistance
• For Therapeutic Recreation-specific programs: must be able to perform or assist with participant transfers in varying situations

Pushing and Pulling:

• Must be able to push and pull equipment to set up for activities, this may include setting up and moving tables, chairs, fitness equipment, and other supplies

Hearing:

• Must be able to successfully communicate with staff and patrons via phone and in person

Vision:

• Must be able to obtain written information from memos, letters, reports and to enter data onto spreadsheets
• Must be able to observe class participants, instructors, and other employees

Mental Requirements:

Mathematics:

• Must have a basic computation skills.

Language Ability:

• Must be able to understand and interpret policies, procedures and regulations
• Must be able to communicate professionally to supervisor, community members, and participants

Reasoning:

• Must make decisions on a day-to-day basis regarding program issues and interactions with co-workers and participants
• Must be able to make sound judgments in emergency/crisis situations, and in a variety of situations

Remembering:

• Must remember details of schedules, program standards, and emergency/crisis procedures
• Must retain information for purposes of follow-up with participants/supervisor requests
• Maintain an attitude of consistency with customer service situations and in imparting the philosophy of the division and the department

Work Environment:

• Work is performed in several different environments including recreation centers, parks, and in the community
• Work involves frequent distractions, interruptions, and noisy settings
• Works includes consistent interaction with participants, co-workers, and other staff
• Work requires an adaptive and flexible schedule

Equipment Used:

• Telephone
• Computer
• Printer/Copier

The City of Lakewood is a drug-free workplace that provides employment opportunities in compliance with all pertinent federal, state, and local laws. All Lakewood employees are expected to work and complete all tasks in a safe manner consistent with training, standard operating procedures, City or Department policies, and common sense. Working in a safe manner includes the use of personal protective equipment (PPE) and complying with all City and/or Department safety rules. Horseplay on-the-job is strictly forbidden. The failure to work in a safe manner, use PPE, follow standard operating procedure, or comply with a safety rule will result adverse employment consequences ranging from verbal discipline to termination from employment, including any applicable reduction in benefits under the Colorado Workers' Compensation Act. Employees are also expected to encourage safe work practices by all co-employees, and to report any unsafe work practices immediately to a supervisor.

The City of Lakewood celebrates diversity, equity and inclusion in all areas of our workforce. Accordingly, the city is committed to creating, nurturing and sustaining a diverse, equitable and inclusive culture, where differences drive innovative solutions to meet the needs of our community and employees.

Background and reference checks will be conducted for all regular and some variable/seasonal positions.