Accounts Payable Specialist

Accounts Payable Specialist

We are partnering with a well-established organization seeking a dependable and detail-oriented Accounts Payable Clerk to join its accounting team. The ideal candidate is self-motivated, personable, and comfortable taking initiative in a deadline-driven office environment. This is an excellent opportunity for an accounting professional who enjoys problem-solving, vendor communication, account reconciliation, and supporting a collaborative accounting department.

Key Responsibilities

• Review, code, and enter vendor invoices into the accounting system
• Prepare documentation for scheduled payment runs and management review
• Process accounts payable checks and maintain supporting records
• Issue invoice deduction notices when needed
• Track receipts associated with company credit cards
• Reconcile credit card receipts against monthly statements
• Record credit card expenses accurately in the accounting system
• Respond professionally and promptly to vendor questions
• Review vendor accounts, research discrepancies, and resolve account issues
• Communicate with vendors regarding payment arrangements or extended terms
• Compile accounts payable reports and account analyses
• Maintain organized and accurate accounts payable files
• Assist with month-end closing activities
• Provide occasional support with accounts receivable responsibilities
• Assist the accounting team with special projects and additional duties as needed

Qualifications

• At least five years of relevant accounting experience
• Working knowledge of accounting principles, procedures, and techniques
• Experience with invoice processing, payment preparation, and account reconciliation
• Proficiency with Microsoft Excel, Microsoft Office applications, and accounting software
• Strong mathematical, financial, and analytical abilities
• Ability to organize, analyze, and clearly present financial information
• Excellent written and verbal communication skills
• Strong problem-solving and troubleshooting capabilities
• Effective time-management skills with the ability to manage competing priorities
• Service-oriented approach when working with vendors and internal team members

Company offers benefits, PTO, and retirement.