Senior Event Coordinator

Senior Event Coordinator

Position at Opus Agency Job Title: Senior Event Coordinator – Corporate Events Group/Team: Client Services Delivery / Event Management Reports to: Sr. Event Manager/ Director of Event Management Location: Portland, OR Employment Type: Fulltime, Salaried, Exempt Travel Requirements: 25 - 30% (Passport required)

WHO WE ARE OPUS

Opus Agency is a future-forward full-service global event agency with over 400 team members in the United States, London, Sydney, Singapore, and New Zealand. Our portfolio of clients includes world-shaping brands such as Amazon, Google, Microsoft, Salesforce, ServiceNow, and many others. In an era where digital interactions often dominate, the authenticity of real-world connections will become paramount. Events will emerge as the #1 priority for CMOs, driving brand success and fostering deep, meaningful relationships with audiences. Our Event Management team plays a critical role in this vision, partnering with world-shaping brands like Microsoft, Google, and Salesforce, as well as an ever-expanding roster of category creators and fast-growing global brands. With these clients, we don't just respond to change; we shape it by pulling the future forward and leading them into a new era of event marketing. As an Event Manager, you will be at the forefront of this mission, driving innovative and impactful strategies that align with this events-driven vision for the future.

WHAT WE ARE LOOKING FOR A Senior Event Coordinator, you will be responsible for leading small scale in-person and digital events and experiential campaigns under limited supervision. You will own components of small to medium-scale events as well as provide assistance on events as assigned. Event components may include facility and vendor management, food and beverage coordination, temporary staff, exhibit hall management, sponsorship, or signage management. Programs assigned may include conferences, trade shows, dinners, corporate galas, and incentive programs. You will work with, and learn from, the industry's best in a dynamic, growing agency.

YOU SHOULD HAVE

• 2+ years of project / event management experience, preferably in the event industry.
• Demonstrated experience leading and owning components on events. Please specify events worked on and role in resume.
• Bachelor's Degree (B.A.) from four-year institution preferred.

ESSENTIAL RESPONSIBILITIES

• Assume responsibility for success of assigned components of an event or project, meeting client objectives and client and manager expectations.
• Utilize creative problem solving all along the planning cycle, consistently looking for ways to deliver more effectively.
• Master effective and timely communication between internal team, clients, and vendors via phone and email.
• Effectively interface with financial manager and manage component specific budgets with proactive communication.
• Report to program lead(s) as assigned, on a regular basis with project progress, identified problems and solutions.
• Establish good relations with vendors and work with vendors in securing needed materials on time, within budget and meeting requested specifications.
• Maintain excellent communication with manager regarding special problems or exceptions to policies and procedures.
• Able to effectively delegate to staff above and below this position.
• Keep teams updated on new program processes, current program issues, ongoing challenges and solutions
• Manage vital program documents such as: event contact sheet, production schedule, event timeline, onsite crew cards, meeting agendas and notes, PowerPoint decks, show plan, and wrap-up document.
• Actively participate in team meetings as required by providing challenges and solutions to benefit other team members and treating all proprietary information as confidential.
• Training and mentorship of junior team members.

COMPETENCIES

• Computer skills including Microsoft Office (Word, Excel, OneNote, PowerPoint, etc.) and Google Suite.
• Displays strong critical thinking, organizational, and analytical capabilities.
• Strong project management skills.
• Demonstrate strong verbal and written communication, presentation skills & email.
• Ability to effectively prioritize workload on multiple projects & events simultaneously.
• Successfully perform in high stress, fast-paced environment.
• Accept changes with short notice and tolerate frequent interruptions.
• Ability to maintain high levels of confidentiality.
• Work collaboratively with other employees, vendors, and clients.
• Portray professional presence through superior communication, presentation, promptness, and appearance.
• Language Skills - Ability to write reports, business correspondence, and procedure manuals. Ability to present information and respond to questions from a group of managers, clients, customers, or the public. Ability to interact both on a one-to-one and group basis.
• Mathematical Skills - Ability to apply concepts of basic algebra and geometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Ability to create, monitor and understand budgets, debits, credits, and reconciliation.
• Reasoning Skills - Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

WHAT YOU CAN EXPECT IN RETURN

• Full time position
• Opportunities for growth and development
• Health & Dental Insurance (choice of plans)
• 100% Employer paid short-term disability and life insurance
• Opportunity to elect additional life insurance and LTD insurance at employee expense
• Paid parental leave
• Opportunity to contribute pre-tax dollars to flexible spending accounts
• 401(K) with employer match
• Flexibility in work schedules
• Generous time off

HOW WE'LL TAKE CARE OF YOU Our job titles may span more than one career level. The starting salary for this role is between $51,000- $57,000. Our salary ranges are based on third-party national average market compensation analysis. The actual salary is dependent upon many factors, such as: training, transferable skills, work experience, business needs, and market demands. The salary range is subject to change and may be modified in the future. NOT SURE IF YOU SHOULD APPLY? Studies show that those identifying as under-represented individuals might have talked themselves out of applying at this point. Don't worry about checking every single box. At Opus Agency, we are dedicated to building a versatile, inclusive team with a variety of backgrounds and a growth mindset - so if you're excited about this role, but your past experience doesn't align perfectly with every single item listed in this job description, we encourage you to apply. You may just be the right candidate for this role, or we may have other roles that better align with your skillset.

PHYSICAL REQUIREMENTS: Individuals will be required to sit for the majority of the day and may be required to stand as needed. May require ability to ambulate primarily on a level surface for periodic periods throughout the day. Individuals may be required to travel via airplane, train, taxi, car and/or other means of transportation, as needed. The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice. OTHER DUTIES AND ACKNOWLEDGEMENT The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the employee/ candidate a general sense of the responsibilities and expectations of the position. Duties, responsibilities, and activities may change at any time with or without notice. This does not create an employment contract, implied or otherwise, other than an "at will" relationship. This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Opus Agency does not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. All employment is decided based on qualifications, merit, and business need. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.