Front Desk/Admin Assistant

Globaltech, Inc. is a design-build company of engineers and contractors that serves primarily municipal water and wastewater utilities. We are currently seeking dynamic, team-oriented individual to play key roles in our growing South Florida firm. We offer competitive salaries and a comprehensive benefit package including health, vision, dental and life insurance, 401K retirement program, paid vacation and holidays, sick pay, and employee continuing education support.

Globaltech, Inc. is seeking a motivated Administrative Assistant/Receptionist to join a multidiscipline group of dedicated design-build professionals to round out our engineering service capabilities in the municipal water and wastewater facilities market.

Responsibilities 

• Front desk reception duties (greeting guests, answering the phones)


• Processing incoming and outgoing mail and packages


• Maintaining project and company e-files


• Project checklist tasks for new projects, change orders, closeout


• Place lunch orders for office meetings/events


• Responsible for the ordering and inventorying of office supplies and equipment in a cost-effective way


• Ensure new employees’ workstations are set up and ready to use


• Manage Globaltech license renewals (office and company vehicles)


• Assist with company vehicle maintenance


• Oversee office equipment usage and functionality (meter readings, office furniture, copy machines, etc.)


• Assisting with A/R invoice prep


• Matching checks to accounts payable bills and mailing payments


• Obtaining progress and final payment releases (lien waivers) and SBE Payment Certificates


• Managing fleet key check-in-and-out board


• Other duties as assigned
  

Requirements

• Minimum High School Diploma (associate's degree preferred)


• Positive attitude, friendly demeanor


• Proven experience working on a team


• Proficient in Microsoft Office (Excel, Word, Outlook)


• Experience with Adobe Acrobat (PDF) a plus


• Professional verbal and written communication skills


• Ability to work Monday through Friday from our Boca Raton office (8:00 AM -5:00 PM)


• Ability to pass a background check


• Possess a valid Florida Driver License and able to pass a motor vehicle record search


• Ability to pass a pre-hire drug test