Senior Equipment Systems & Vendor Associate

Senior Equipment Systems & Vendor Associate Responsibilities Ensure maintenance, calibration, and equipment tracking systems accurately reflect current work (equipment status, upcoming events, completed activities) Manage preventive maintenance, calibration, and vendor service schedules; communicate plans/changes; drive on-time completion Monitor and follow up on open activities, vendor certificates, and documentation gaps to ensure timely closure Document executed work in designated systems (tasks, parts, labor, and results) per procedures and data integrity expectations Administer equipment/maintenance system user accounts and access rights; conduct periodic reviews and updates Support system validation, upgrades, and configuration changes (requirements, testing, documentation, and change control) Organize and maintain executed equipment records, certificates, and manuals for current, retrievable, inspection‑ready information Collaborate with Procurement and Finance to manage vendor commercial documentation (quotes, purchase orders, contracts, service agreements, certificates of insurance) Schedule/coordinate external vendor activities and manage site logistics; ensure vendor compliance with safety, security, and GMP expectations Track and resolve warranty‑related issues (faulty equipment, returns, exchanges, documentation) Facilitate communication between vendors and site stakeholders (Manufacturing, R&D, Quality, Supply Chain) to resolve documentation/calibration issues Identify and implement improvements to system workflows, documentation practices, and vendor processes Minimum Requirements 6+ years (H.S. Diploma/GED) OR 5+ years (Associate’s Degree) OR 4+ years (Bachelor’s Degree) in equipment lifecycle management in a GMP-regulated pharma/biotech/medical device environment Strong systems aptitude and high attention to data accuracy/detail Ability to anticipate needs/events and proactively plan for readiness and timely execution Ability to manage multiple tasks/deadlines and prioritize competing priorities to drive on-time completion Excellent interpersonal, communication, and cross‑functional collaboration skills Strong organizational and time management skills Preferred Qualifications Experience using BMRAM (Blue Mountain RAM) Experience driving cross‑functional schedules/activities for on‑time results Experience managing vendor commercial documentation (contracts, purchase orders, quotes, certificates of insurance) #J-18808-Ljbffr