Medical Records Clerk/Central Supply Clerk

Job Description

Job Description

Long Term Care Facility currently seeking

Medical Records Specialist/Central Supplies Manager

The Medical Records Specialist and Central Supplies Manager is responsible for organizing and managing the health information data of our residents and patients.  This position involves the overall handling and filing of data involving residents and patients’ treatments as documented in care charts and files in physical form and through computer data entry.  This individual will need to address all phone and mail inquiries regarding resident records, ensuring all release of information is in accordance with applicable regulations. The specialist must consistently audit files to ensure accuracy and compliance.  This individual must always be aware of all the Department of Health regulations as they are applicable to a long-term care facility. 

Duties include, but are not limited to: 

• Print Doctor's orders for current residents, ensure they are organized, accurate and dated; file accordingly

• Assists in faxing required resident health status information to their attending physicians

• Ensure appropriate resident/patient documentation is prepared timely prior to doctor appointments

• Continuously conduct chart audits for admissions, re-admissions, and discharges

• Promptly and correctly scan/file all appropriate resident documentation into the system

• Provides resident insurance information to appropriate parties for billing purposes 

• Attends to requests for medical records from lawyers and family members

• Completes SCIO requests 

• Maintains and ensures all expired records are filed, archived correctly 

• Purges resident/patient charts from the nursing units as needed

• Processes death certificates

• Ensures all duties are performed in accordance with HIPAA guidelines

• Actively participates in facility QAPI program  

• All other duties as assigned accordingly 

General Responsibilities:

• Performs all tasks and duties in an efficient and safe manner.

• Performs other related duties as assigned or as necessary. Remains flexible and adaptable in work schedules and assignments as defined by departmental and organizational needs.

• Represents Maybrook Hills in a manner that conveys professionalism, confidentiality, courtesy, fairness, personal integrity and respect for others. 

Skills: 

• Ability to follow directions

• Ability to evaluate and interpret information

• Must have the ability to remain calm under stress 

• Must be able to multi-task and be to assist other departments as needed

• Must be patient, courteous and tactful

• Must have a positive attitude toward the elderly

Requirements:

• Must have 3-5 years' experience, preferably in a long-term care environment

• Associate’s degree/program completion as a Medical Secretary or RHIT certified

• Competent in using computers, scanners, fax machines, and office equipment

• Must have strong communication skills, including speaking and listening

Benefits:

• Medical, Dental and Vision offered

• Optional Supplemental insurance such as STD, accident, etc

• 401K/Roth IRA with employer match

• Paid time off and paid holidays