Associate Buyer

Job Description

Job Description

Essential Skills

• Bachelor's degree in Business Administration, Supply Chain Management, Construction Management, or a related discipline.
• Approximately 14 years of experience in procurement, purchasing, supply chain, construction administration, or a similar function (will look at internship experience).
• Understanding of purchasing and procurement fundamentals, including sourcing, supplier management, quotations, purchase orders, and commercial terms.
• Experience with purchasing, procurement, and supply chain management processes.
• Ability to generate and manage purchase orders and related documentation.

Job Description

The Associate Buyer supports procurement activities for both project-based and operational needs by sourcing materials, equipment, and services, while assisting with supplier and subcontractor administration. This role ensures purchasing activities run efficiently, supplier documentation remains current, and project teams receive timely support throughout the procurement lifecycle. It offers a strong foundation in transactional purchasing with a clear path to more strategic procurement responsibilities, including sourcing, RFQs, contract negotiations, and vendor management.

Responsibilities

• Review purchase requisitions to verify accuracy, completeness, approvals, and supporting documentation.
• Generate and issue purchase orders using SAP Business One in alignment with internal procedures.
• Coordinate Requests for Quotation (RFQs) for materials, equipment, and services, including supplier outreach, quote collection, and comparative analysis.
• Evaluate supplier proposals and identify differences in pricing, delivery, commercial terms, and service levels.
• Negotiate routine purchasing terms such as pricing, freight, payment conditions, and delivery schedules.
• Process online and direct-purchase transactions as needed to support project and operational requirements.
• Investigate and resolve purchase order, receiving, and invoice discrepancies in collaboration with internal teams and suppliers.
• Track purchasing commitments and project expenditures, following up on outstanding items and ensuring accurate documentation.
• Build and maintain relationships with existing suppliers while helping identify new sources to support operational and project needs.
• Support the onboarding process for new suppliers and subcontractors, ensuring all required information and documentation are collected and maintained.
• Maintain vendor records and coordinate updates to supplier information to keep systems accurate and current.
• Monitor supplier and subcontractor compliance requirements and address documentation gaps proactively.
• Assist with project-related certifications, forms, insurance records, and other compliance-related documentation.
• Serve as a liaison between suppliers, subcontractors, project personnel, accounting, and internal stakeholders regarding purchasing activities and order status.
• Communicate delivery schedules, procurement updates, and purchasing issues to relevant teams in a timely manner.
• Provide additional procurement, purchasing, and administrative support as assigned by leadership.
• Contribute to the development and refinement of procurement processes as the purchasing function grows.
• Support multiple projects, suppliers, and deadlines simultaneously while maintaining high accuracy and attention to detail.

Work Environment

This is an onsite role based at a corporate office in Odessa, FL, operating Monday through Friday from 8:00 a.m. to 5:00 p.m.

This is a Permanent position based out of Odessa, FL.

The pay range for this position is $33.00 - $36.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Odessa,FL.

This position is anticipated to close on Oct 23, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.