Project Control Manager

Role Overview The Project Controls Manager will support the project team in executing Vantage Group’s existing and future projects. The role will be responsible for the management and oversight of project controls matters and compliance, including procurement, claims and change management, document control, correspondence, and MWBE compliance requirements on specific projects across the Vantage network. Responsibilities Process and Controls Develop project‑specific documentation to support Project Controls functions, articulating methods for document control and storage, procurement, claims management, change management, MWBE compliance, performance handover requirements, and cost controls. Document Control Develop document control policies and procedures tailored to specific projects based on Vantage standard procedures. Coordinate with the document control supervisor to implement an appropriate project‑specific filing system for various users and access levels. Ensure systems are in place for correspondence and submittal tracking electronically through an appropriate chain of custody. Coordinate with document control and IT to implement a backup system so that project documents and working files are not solely in designers’ or contractors’ control. Ensure systems are in place for project team members to receive relevant correspondence, track actions, and responses. Ensure that all correspondence is easily retrievable and logically organized for quick review. Procurement Work with the Procurement Manager to review procurement obligations with the project team under applicable leases and ensure procurement activities are tracked in the baseline schedule. Assist the Procurement Manager with executing procurement obligations per the schedule for specific projects. Work with the Procurement Manager to review the budget for procurement activities and assist with the formatting and creation of scope and fee schedules that articulate scope, cost, and deliverables. Administer the procurement process and prepare recommendations for approval with established policies and procedures. Assist with the preparation and execution of purchase orders, supplier contracts, consulting agreements, and construction contracts under the direction of the Procurement Manager. Claims Management Develop a project‑specific claims management system for tracking claims‑related correspondence between parties. Manage the review of claims with project team members and develop recommended response strategy with Legal and Project Director. Coordinate the collection and organization of supporting documentation in pursuit or defense of claims with Legal and project team members. Change Management Implement project‑specific systems for managing all Contemplated Change Orders (“CCO”), Change Orders (“CO”), Directives and Site Instructions with the Designer and/or Contractor, facilitating issuance, review, and approval. Track all approved and requested COs. Coordinate with the project team, Legal, and Scheduler for review, comment, or acceptance of time impact analysis connected to any CO, Directive, or Site Instruction. Collaborate with the Project Controller to confirm changes remain within the approved project budget and elevate expenditures that may become out of budget. Attend scheduled progress walks with project stakeholders and provide timely and up‑to‑date information on progress (KPI’s). Review monthly with Procurement Manager, Project Controller, and Project Director the status of approved COs for monthly progress billings, claims, directives, site instructions, and contract amendments. MWBE Compliance Assist with the development of an MWBE plan to meet project targets for contracted work as required. Track performance against targets monthly and provide data for reporting. Other duties and responsibilities commensurate with the position may be assigned. Primary Qualifications You hold an undergraduate university degree in Engineering, Project Management, Construction Management, Business Administration, or related disciplines. PMP designation is an asset. You have 5+ years of project controls experience in cost control, budgeting, and claims management on major infrastructure projects, with a demonstrated ability to manage project budgets and controls for large, complex projects. Ability to work cross‑functionally with impacted stakeholders. Strong capabilities in reporting and analysis, coupled with strong communication skills. Excellent verbal and written communication skills; ability to present complex financial information to non‑financial stakeholders. Demonstrated team leadership skills with the ability to motivate and develop team members for exceptional performance. Ability to navigate ambiguous situations, bring options, and provide recommendations. Solutions‑driven and self‑starter, understanding the importance of accuracy and timeliness to the business. Solid problem‑solving and decision‑making skills. Comfort with ambiguity and the ability to navigate uncertainty. Clear oral and written communication; adapts messages to diverse audiences; prepares reports, presentations, and training materials. Primary Work Location On site – JFK Airport What We Offer In addition to a competitive compensation and benefits package, career progression, and access to a global team of talented professionals, we are growing and offer boundless opportunities to make your mark. The salary range for this position is $130,000 – $150,000. EEO Statement All qualified candidates who are legally entitled to work in the US will be considered. At Vantage Group, we seek and welcome unique backgrounds, perspectives, experiences, and skills. As a global organization, we are always looking for differentiated points of view. We know that a diverse, inclusive, and empowered workforce is essential to our shared success, and we invite you to join us for the journey. #J-18808-Ljbffr