Facilities Maintenance Supervisor

Job Title

Under general supervision, plan, schedule, and supervise day-to-day operations, maintenance, repair, cleanliness, and disinfection of buildings and grounds.

Job Description

Direct crews and provide repair, maintenance, upkeep, cleanliness, disinfection, and other services to buildings, grounds, facilities, and related systems. Involves: Establish and prioritize work and related repair, maintenance, and other needs. Prepare and log work orders. Oversee, conduct, and review scheduled, unscheduled, and other preventative maintenance inspections and reviews. Oversee preparation of work schedules involving multiple shifts and locations. Assign work to staff. Review, evaluate, and assess work undertaken. Conduct daily inspections to ensure that services meet the needs of the department and comply with industry standards. Identify areas needing improvement.

Recommend techniques, supplies, and materials, and provide suggestions to assist staff and contractors. Identify, determine, review, and approve supplies, materials, and other inventory items in the area of assignment. Provides continuity of maintenance, custodial, and other services under emergency conditions or unique circumstances assigned, set up and dismantle walls, exhibits, audio, video, lighting, and other systems. Obtain, oversee, monitor, and manage contractors, vendors and others supplying goods and services to the area of assignment. Comply with and enforce safety regulations.

Coordinate trades and labor activities associated with operations, maintenance, and repair of municipal outdoor and indoor swimming pools, if assigned. Involves: Participate in project planning and budgeting. Schedule, oversee, and perform necessary construction, major renovations, and daily pool servicing, installations, and replacement of piping and filtering systems, boilers and other equipment, and pool structures, buildings, and amenities. Take readings and adjust chemicals and equipment as needed. Price, request purchase of and install various pool maintenance materials, including tanks, pumps, valves, and related parts. Conduct staff safety meetings and train aquatics personnel in backwashing and chemical balancing. Maintain records on training, accidents, and other maintenance activities.

Undertake and provide a variety of administrative tasks. Involves: Assist in the development and monitoring of the section budget. Draft and review requisitions and related financial documents. Project needs for materials, personnel, supplies, and equipment. Provide input or develop policies, procedures, and operational guidelines. Maintain a variety of files and records.

Manage and oversee various location operations and projects. Involves: Meet with contractors, vendors, department heads, tenants, and others. Provide input and assistance in planning, scheduling, design, and development of new construction, remodeling, or other projects. Interact with federal, state, and local officials, vendors, contractors, other departments, or the general public. Provide accurate information to inquiries, investigate complaints, and respond to inquiries, complaints, and concerns. Perform duties of subordinate personnel as necessary to ensure continuity of operations. Monitor and enforce compliance with safety rules and procedures.

Supervise assigned staff. Involves: Interview applicants and recommend hiring, termination, discipline, and transfer. Initiate or recommend employee promotion and re-assignment. Organize and coordinate workflow. Assign, delegate, review, inspect, and accept completed work. Train and develop employees. Prepare employee performance appraisals. Recall employees to work in emergencies.

Benefits

LIFE AND HEALTH INSURANCE The City of El Paso is a self-insured entity with a third-party administrator for Medical and Pharmacy benefits. Basic Life Insurance Coverage is available at no cost to eligible employees. Additional Life Insurance and coverage for your dependents are also available. Employees can select optional Dental, Vision, and Short Term Disability coverage. Employees also have the option to participate in a Health Savings Account or Flexible Spending Account (healthcare and/or dependent care for daycare expenses). All of these insurance and coverage options can be configured within a month of your new employee orientation date. An Employee Assistance Program (EAP) with access to mental health sessions, therapy, and more is available at no cost. A trained counselors are also available to help you and your dependents cope with life's stressors so that you can live a happy productive lifestyle. The City's Wellness Program seeks to promote better health and wellness amongst the workforce through various programs and incentives in which employees may choose to participate in, to include wellness education, fitness tests, biometric screenings, group fitness, health coaching and so much more! Keep Learning, Growing & Reinventing Yourself! The City of El Paso's Tuition Assistance Program encourages employee personal and professional development by sharing educational costs with those employees who have successfully completed their original probation, and in turn retain a skillful workforce. Each year, employees can obtain Tuition Assistance for Degree, Certifications, Continuing Education, and Books & Equipment.

ELIGIBILITY FOR VACATION LEAVE All regular employees who are regularly scheduled to work on an average, a minimum of twenty (20) hours per week, who have held a position in the City Service for a period of six months from date of employment, shall be eligible for vacation allowance as hereinafter set forth. Part-time employees shall accrue vacation leave at a pro-rated amount of full-time entitlement based on the number of hours that they are scheduled to work. Employees covered by collective bargaining agreements shall accrue vacation as provided in the applicable agreement. Regular employees in the City Service shall accrue vacation credit at the following rates per pay period, calculated from the date of employment of each employee: For 0 - 5 years of service (12 days): 40 hour per week employees - 3.70 hours per biweekly pay period For >5 to 15 years of service (17 days): 40 hour per week employees - 5.24 hours per biweekly pay period For >15 or more years of service (20 days): 40 hour per week employees - 6.16 hours per biweekly pay period SICK LEAVE WITH PAY Employees shall be entitled to accrue sick leave with pay in accordance with the Rules of the Civil Service Commission. ACCIDENT WITH PAY LEAVE The Amended Section 4.4 of the Ordinance shall become effective upon adoption and shall apply to occupational injuries and occupational diseases occurring on and after date of adoption. Occupational injuries and occupational diseases occurring before such date will be governed by the Ordinance in effect at the time of the date of the injury or disease. PREGNANCY LEAVE A) Pregnancy shall be treated the same as any other temporary physical disability. B) An employee on pregnancy leave shall use accumulated and unused regular sick leave time and then (unless granted use of special sick leave) shall be on leave without pay, unless the employee chooses to use any accumulated and unused annual leave. C) An employee going on pregnancy leave shall give written notice to her department head with appropriate medical verification. Before returning to work from pregnancy leave, the individual will provide appropriate medical documentation releasing the employee to return to work, as is required for any individual who has been on leave for a temporary physical disability. LEGAL HOLIDAYS The following days are hereby declared legal holidays for all the City departments, provided that the provisions of this section shall not apply to members of the Fire Department whose duties are to prevent or extinguish fires, or to members of the Police Department whose duties are those of law enforcement: (Amended 10/03/95) 1. First day of January (New Year's Day) 2. Third Monday in January (Martin Luther King Holiday) 3. Thirty-first day in March (Cesar Chavez Day) 4. Last Monday in May (Memorial Day) 5. June 19 (Juneteenth) 6. Fourth day of July (Independence Day) 7. First Monday in September (Labor Day) 8. Eleventh Day in November (Veteran's Day) 9. Fourth Thursday in November (Thanksgiving Day) 10. The Friday following the fourth Thursday in November (Day after Thanksgiving) 11. Twenty-fifth Day in December (Christmas Day) 12. Employee's Birthday In addition to the above days, the following days are also declared to be legal holidays: 1. Any day designated as a holiday by City Council. 2. When any legal holiday falls on a Saturday, the preceding Friday shall be considered a legal holiday. 3. When any legal holiday falls on a Sunday, the following business day shall be considered a legal holiday.