Fleet Manager

Job Description

Job Description

Description:

Summary
The Station Fleet Manager is responsible for overseeing all aspects of the station’s fleet, including scheduled and unscheduled maintenance, implementation of fleet policies and procedures, monitoring driver activity and vehicle usage, ensuring FMCSA compliance, managing the station’s fleet budget, analyzing performance trends, and maintaining overall fleet safety and efficiency.
Key Responsibilities

• Maintain accurate electronic databases for fleet operations, including vehicle sales, registration, inspection, permit and maintenance records. Obtain and renew vehicle tags to
• ensure compliance and continuity of operations.
• Ensure fleet availability to meet operational demands by scheduling, forecasting, and analyzing usage trends to anticipate vehicle repairs or replacements.
• Research, develop, and recommend specifications for vehicles, equipment, parts, and materials to support fleet needs and efficiency.
• Manage vehicle registration, insurance, and permitting documentation for new and existing vehicles within the fleet.
• Oversee routine and unscheduled maintenance by developing and executing vehicle and equipment maintenance and replacement schedules.
• Negotiate repair costs, parts pricing, and service agreements with commercial vendors to optimize cost-effectiveness.
• Ensure all fleet operations comply with federal, state, and local regulations.
• Maintain detailed equipment and inspection records in accordance with applicable laws and company policies.
• Utilize and monitor Samsara to organize and track vehicle schedules, locations, and maintenance activities.
• Oversee the fuel management system, including WEX card usage, to ensure efficiency and accountability for all vehicles and drivers.
• Develop, implement, and uphold operational standards and best practices to maintain a safe, reliable, and cost-effective fleet.
• Evaluate and determine which fleet processes should be outsourced.
• Select and manage supplier relationships, monitor performance, and train drivers on new systems or procedures as needed.
• Partner with the Station Manager to ensure all vehicles are equipped and prepared for operation, especially during adverse or inclement weather conditions.
• Perform additional tasks and duties as assigned, based on company needs.

Qualifications

• Valid driver’s license and clean driving record.
• Ability to work in varying weather conditions and respond to operational needs during emergencies.
• Relationship builder, with excellent negotiation and communication skills for working with vendors and internal teams.
• Knowledge of methods, techniques and procedures involved in maintenance repairs and replacement.
• Ability to coordinate programs, prepare reports and maintain accurate records.
• Ability to communicate both orally and in writing.
• Knowledge of FMCSA compliance, regulations and guidelines.

Physical Requirements

• Must be able to operate a motor vehicle safely and for extended periods of time, including during early mornings, evenings, weekends, and in varying traffic or weather conditions
• Must be able to lift, push, pull, or carry up to 75 pounds as needed
• Must be able to sit, stand, walk, and move between these positions frequently throughout the duration of a shift
• Must be able to safely enter and exit vehicles multiple times per shift
• Must be able to work in a variety of weather conditions and operational environments,
• including exposure to heat, cold, rain, or wind

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this role. SkyHop Global is a drug free workplace.