Executive Assistant Jobs

Executive Assistant (Analyst Management II) (NAVY PROGRAM)

The Executive Assistant (EA) contractor will support and assist the Program Manager (PM) and Deputy Program Manager (DPM) with day-to-day key administrative and programmatic functional areas of PMS 401. The EA must be an expert in the functions that support the PM/DPM, must drive the schedule to be executed on time and efficiently, and must rapidly re-schedule and follow up on schedule perturbations. The EA will:

• Coordinate travel for PM/PM as required
• Prepare, proofread, suggest edits, and distribute all electronic and/or printed organizational documents to include periodic program earned reports, electronic communications, and other documents and materials as required
• Coordinate and maintain meetings for the PM/DPM, including preparation and assembly of presentations materials and handouts for PM/DPM advanced review
• Organize action items and inquiries as necessary and requested by the PM
• Maintain the PM's calendars to reflect travel, meetings, appointments, and out-of-office notices with precise attention to detail
• Coordinate officially received business and action items and supervise who will handle the DPM
• Work collaboratively, and often independently, on ongoing, special, and non-recurring projects as assigned by the DPM
• Plan and coordinate office events, both on site and remote, and meetings to include, but not limited to, reserving venues and/or conference rooms, coordinating parking and transportation where needed, extending invites to guests provided by PM/DPM, developing agendas and objectives, and conference room audio/video setup
• Properly organize and store sensitive data such as personal identifiable information
• Compile and provide accurate meeting notes for PM/DPM

Minimum Requirements:

• An active Government Security Clearance at the SECRET level
• Bachelor's degree in a business or technical field
• Minimum 7 years of job-related experience or equivalent
• Excellent written communication skills, working knowledge of word-processing and integrated software applications, organization skills, and ability to perform detail-oriented work
• 5-7 years proficiency in the use of MS Office specifically Excel spreadsheets, Word, and SharePoint
• Self-motivated and resourceful
• Good interpersonal team communication and collaboration skills
• Good organizational, time management, and task prioritization skills

Preferred Qualifications:

• Active or reserve military experience in an administrative support field
• Familiarity with Navy enlisted and commissioned rate and rank structure